Absence and attendance pack
Plans
1
Scripts
2
Forms
6
Letters
27
Policies
11
Guides
8
Our Absence and Attendance Templates Toolkit helps you streamline processes, track absences, and boost workforce productivity.
Managing absence and attendance can be challenging; our absence and attendance templates can make the process efficient and effective.
Our toolkit includes a range of templates that are designed to simplify the absence and leave management process. Whether it's managing short-term or long-term absences, annual leave, or sick leave, our templates cover all the necessary documents required to manage employee absence and leave effectively.
What is Absence and Attendance?
Absence and attendance refer to the presence or absence of employees during scheduled working hours. These terms are often used to describe an employee's work attendance record and the instances when an employee is not present at work.
Attendance refers to the act of being present and actively engaged in work during scheduled working hours. It signifies that an employee is fulfilling their work responsibilities by being physically or virtually present at the workplace or performing their job duties remotely.
Absence refers to the state of not being present at the workplace or not actively engaged in work during scheduled working hours. It can be due to various reasons, including sickness, personal reasons, vacation, or other approved leaves.
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Types of Absence:
- Sick Leave: Absence due to illness or health-related reasons.
- Holiday Leave: Planned time off for leisure or personal activities.
- Personal Leave: Unplanned time off for personal reasons.
- Emergency Leave: Unplanned time off due to unforeseen circumstances.
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Employees are entitled to take time off work for various reasons, including sickness, maternity and paternity leave, adoption leave, parental leave, and time off for dependants.
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Employers must ensure that they have clear policies and procedures in place for managing absence and leave, and that these are communicated effectively to employees.
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Employers should have a system for recording and monitoring employee absences, and should be able to identify any patterns or trends that may require further action.
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Employers should follow a fair and consistent process for managing absence, which may include offering support and assistance to employees who are experiencing long-term sickness.
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Employers must comply with statutory leave entitlements, such as maternity and paternity leave, and should ensure that they do not discriminate against employees who exercise their right to take leave.
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Employers should ensure that any requests for leave are dealt with promptly and fairly, and that employees are informed of the outcome in writing.
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Employers should ensure that employees are aware of their rights and entitlements with regard to absence and leave, and that any concerns or queries are addressed promptly and sensitively.
It is important for employers to have clear policies and procedures in place for managing absence and leave, to comply with UK employment law, and to support their employees' wellbeing and work-life balance.
What's included?
Our absence improvement guide offers insights and strategies for improving employee attendance and reducing absenteeism.
Our Guide to Calculating Bank Holiday Entitlement for Part-Time Employees provides a clear and comprehensive framework for determining bank holiday entitlements for employees who work part-time hours, ensuring fairness and compliance with employment law.
Our Guide to managing an AWOL employee streamlines handling sudden absences, promoting operational continuity and employee accountability.
This guide provides guidance on managing employees on long-term sick leave, including understanding legal obligations, conducting effective communication, implementing reasonable adjustments, and exploring return-to-work options.
This guide outlines the process and considerations involved in managing employee sabbaticals, including policy development, eligibility criteria, leave arrangements, and maintaining employee engagement during and after the sabbatical period.
This guide offers practical strategies for managing short-term employee sick leave, including policies and procedures, return-to-work interviews, monitoring and support mechanisms, and balancing compassionate leave with business needs.
This guide provides guidance on conducting effective return to work (RTW) interviews after periods of absence, helping managers gather relevant information, address any concerns or barriers, and facilitate a smooth transition back to work.
This guide equips managers with essential knowledge and skills to effectively monitor and manage employee timekeeping, including establishing clear expectations, addressing lateness, managing unauthorised absences, and promoting accountability.
Our Absence Improvement Policy template is designed to support a healthier work environment by helping you to combat absenteeism, ensure fairness, and boost productivity.
Our Alternative Absence Policy Template streamlines managing non-holiday/sickness absences, fostering fairness and reducing disruptions.
Our Annual Leave Policy template simplifies time-off requests, ensures fair allocation, and fosters a well-rested workforce for better productivity.
Our Employee Assistance Program (EAP) Policy Template ensures employees have access to professional support, fostering a positive and resilient workforce.
Our Parental Bereavement Leave Policy Template offers compassionate support, helping employees cope with loss while maintaining work-life balance.
Our Sabbatical Policy Template empowers employees to take a break for personal growth, reducing burnout and enhancing long-term productivity.
Our Sick Absence Policy Template facilitates effective sick leave management, supports employees' health, and minimises disruptions in the workplace.
Our Time Off for Dependants Policy Template aids employees during family emergencies, ensuring compassionate support without work worries.
Our Time Off In Lieu (TOIL) Accrual and Usage Policy Template outlines guidelines for accruing and utilising TOIL, ensuring fairness and compliance with employment regulations while allowing flexibility in time management.
Our Timekeeping Policy Template promotes punctuality, accountability, and efficient workflow management for a more productive work environment.
Our Unauthorised Absence Policy Template tackles absenteeism, enforces accountability, and maintains a productive work culture.
Our Absence Review Meeting Invitation Letter Template streamlines the process, ensuring timely and structured discussions for improved attendance.
Our Agreement to Anticipate Annual Leave template streamlines advance leave requests, ensuring clarity and compliance with employment regulations.
Our Annual Leave Request Declined Letter Template eases the process, providing clear explanations for declined requests efficiently.
Our Concern about absence Letter template assists employers in addressing and expressing concerns regarding an employee's absence from work.
Our Deferral of Jury Service Request Letter Template eases the burden of jury service, enabling employees to manage work commitments effectively.
Our End of Company Sick Pay confirmation Letter Template notifies employees of the cessation of company sick pay, maintaining transparency and clarity in benefits communication.
Our Excess Holiday Recovery Letter template helps employers address overpaid holiday pay issues professionally and transparently.
Our Fit Note First Request Letter Template streamlines the process of requesting a fit note from an employee, ensuring compliance with UK employment regulations.
Our Fit Note Second Request Letter Template helps efficiently address unsubmitted fit notes, ensuring timely completion.
Used if an employee has requested annual or other special unpaid leave, has had their request declined for legitimate business reasons but has stated that they intend to take the period of leave anyway.
Our Long Term Absence Review Meeting Invitation Letter template invites employees to a meeting to discuss extended absences, ensuring a supportive and structured approach.
If an employee is unable to return to their job as a result of long-term absence and there are no suitable alternatives, send this model letter to confirm dismissal.
If you need to contact an employee's GP to obtain a medical report, issue this model letter to request their consent.
If you need a medical report from an employee's GP for guidance on their condition or capability, send this model request letter template.
Use this model requirement to take annual leave letter to inform an employee that they are required to take annual leave over a specified period.
Our Sabbatical Agreement Letter template formalises sabbatical terms, providing clarity and structure for employees and the company during extended leaves.
This template is used by employees to formally request a sabbatical leave, providing details about the purpose, duration, and any relevant arrangements or commitments.
Our Sabbatical Request Refused Letter template communicates respectfully when sabbatical requests cannot be granted, maintaining transparency and professionalism.
Our Short Term Absence Review Meeting Outcome Letter template communicates the outcome of discussions, outlining agreed-upon actions to address absences effectively.
Our Sympathy (Accident) Letter template conveys empathy and support to employees affected by accidents, fostering a caring and compassionate workplace.
Our Sympathy for Illness (Employee at Home) Letter template expresses support and care for employees facing illness at home, maintaining a compassionate tone.
Our Sympathy for Illness (Employee in Hospital) Letter template extends sincere support to employees hospitalized due to illness, offering understanding and comfort.
Our Termination of Employment (Long-Term Sick) Letter template communicates the termination due to extended sickness, maintaining professionalism and clarity in the process.
Our Unauthorised Absence Final Reminder Letter template helps address persistent absenteeism, promoting attendance and accountability.
Our Unauthorised Absence First Reminder Letter template helps address unexplained absences and prompts employee communication.
Our Unauthorised Absence Second Reminder Letter template helps address AWOL employees who haven't responded to previous notices, guiding appropriate action.
Use this model uncertified sick leave letter to request that an employee submits a medical note for their absence, and highlight that their sick leave is unauthorised without it.
Our Annual Leave Request Form template simplifies the process, enhancing efficiency and ensuring accurate record-keeping.
This manual form is used to request and approve general leave, and incorporates flexibility regarding leave being taken in days or hours, and shift workers.
To be completed by the subject of the request and returned to the employer.
This form should be used to record the Return to Work Interview between the manager and employee.
Our Time Off In Lieu (TOIL) Request Form Template enables employees to formally request time off in lieu, specifying details such as worked hours, streamlining the request process.
It is important to track employee time to ensure good standards are maintained and employees are abiding by Company policies.
Our Absence Review Meeting Script Template facilitates constructive discussions, identifying causes and solutions for improved attendance.
Ensure a smooth return to work with a comprehensive meeting script.
Our Absence Improvement Checklist Form Template streamlines tracking and managing employee absences, enhancing productivity and reducing absenteeism.
