Fit note second request letter
Our Fit Note Second Request Letter Template helps efficiently address unsubmitted fit notes, ensuring timely completion.
If you have an employee who has been absent for more than 7 days but has not responded to a request for them to return a fit note to you, issue this second model letter template.
5 mins
230
What is a Fit note second request letter?
Our Fit Note Second Request Letter is a formal document designed to remind employees about the submission of their fit notes. It serves as a gentle and proactive communication to remind employees to provide necessary medical documentation to support their absence. The letter helps maintain efficient record-keeping and compliance with medical certification requirements.
After a first reminder letter has been issued
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
How can I ensure that this letteris executed effectively?
| Step | Description | Responsibility | Timing |
| 1 | Identify employees who have not submitted fit notes as required. | HR | Ongoing monitoring |
| 2 | Send initial absence notification to employees. | HR | As needed |
| 3 | Monitor response from employees. | HR | After initial letter |
| 4 | Identify employees who have not responded or submitted fit notes. | HR | After monitoring |
| 5 | Prepare and send Fit Note Second Request Letter, reminding employees to submit necessary fit notes. | HR | Upon identification |
What legislation and best practice guidelines have been taken into account in the development of this template?
The Fit Note Second Request Letter is in line with UK employment law and guidelines to ensure compliance with statutory sick pay and employee health and safety. Key legislation includes:
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Health and Safety at Work Act 1974: Ensures the employer's duty to protect the health, safety, and welfare of their employees.
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Access to Medical Reports Act 1988: Governs an employee's right to access medical reports and contributes to handling health-related matters.
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Employment Rights Act 1996: Covers the rights of employees to receive a statement of employment terms, including sick leave and pay entitlements.
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Social Security Contributions and Benefits Act 1992: Defines the rules for statutory sick pay and the requirement for medical certificates (fit notes).
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Equality Act 2010: Ensures non-discrimination and reasonable adjustments for employees with health-related needs.
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General Data Protection Regulation (GDPR): Safeguards the processing of employee health data.
These legislations collectively support the employer's need to manage employee health, statutory sick pay, and their responsibilities to ensure a safe and healthy workplace.
Other territories
Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.
In which communication or process sequence does this template belong?
Fit note first request letter template
Our Fit Note First Request Letter Template streamlines the process of requesting a fit note from an employee, ensuring compliance with UK employment regulations.
Disciplinary policy
Use this model disciplinary policy to help and encourage employees to improve, achieve and maintain standards of conduct, attendance and job performance.
