Your browser does not support JavaScript
729 templates, £74.90
Click here
Full Management Pay and benefits pack

End of Statutory Sick Pay (SSP) entitlement confirmation letter

£7
Word count
Template words
270
Reading time
Reading time
5 mins

A clear template to formally confirm the end of an employee’s statutory sick pay entitlement, ensuring compliance and clarity.

Budget-friendly bundles featuring this template:

What is an End of Statutory Sick Pay (SSP) entitlement confirmation letter?

This letter template provides a professional way to inform employees when their statutory sick pay entitlement has ended.

It ensures employees are aware of their pay status and any next steps. Using the template helps reduce confusion, provides a written record, and supports consistent communication across the organisation.

It demonstrates compliance with employment law while maintaining transparency and fairness, protecting both the employee and employer.

Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Sequence

Previous step
Policies
Sick pay policy

Our Sick Pay policy template outlines the terms and conditions for employees entitlement to sick leave and pay, providing clarity and consistency in managing absences due to illness while adhering to legal regulations and organisational standards.

This step
End of Statutory Sick Pay (SSP) entitlement confirmation letter template

Timings

Step Description Responsibility Timing
1 Monitor the employee’s sickness absence record and calculate remaining SSP entitlement based on statutory rules. HR / Payroll Ongoing monitoring during absence
2 Determine the exact date SSP will end, considering consecutive sick days and any previous SSP payments. HR / Payroll 1–2 weeks before SSP entitlement ends
3 Meet with the employee (or contact via email/letter) to explain the end of SSP entitlement, any next steps, and alternative options if applicable (e.g., company sick pay, welfare support). Line Manager / HR 1 week before SSP ends
4 Draft and issue the End of SSP Entitlement Confirmation Letter, including the final date of SSP, reference to company policy, and guidance on any further support. HR Within 2 working days of discussion
5 Ensure ongoing monitoring of the employee’s return-to-work plan, sickness record, and offer support as required. Line Manager / HR Ongoing after SSP ends

End of Statutory Sick Pay (SSP) entitlement confirmation [Delete this line]

[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

End of Statutory Sick Pay Entitlement

We are writing to confirm that your entitlement to Statutory Sick Pay (SSP) will end on [date].

Under current legislation, SSP can normally be paid for a maximum of 28 weeks in any period of sickness absence, provided the statutory eligibility conditions are met. From April 2026, SSP is payable at the lower of £123.25 per week or 80% of average weekly earnings. You have now reached the maximum period for which SSP can be paid.

The periods of absence which have contributed to this are listed below:

[Insert absence dates]

We will provide you with form SSP1, which confirms that your SSP entitlement has ended and may allow you to apply for other financial support.

If you remain unfit for work after your SSP has ended, you may wish to contact the Department for Work and Pensions (DWP) to explore whether you may be entitled to benefits such as Employment and Support Allowance (ESA) or Universal Credit.

Please note that the end of SSP does not affect your employment status. However, if your absence continues, we will need to keep the situation under review and may need to consider your ongoing fitness for work and the operational needs of the organisation.

Please continue to keep us informed of your progress and provide medical certification where required. If appropriate, we may seek further medical advice or arrange a meeting with you to discuss your situation and any support that may assist your return to work.

If you have any questions or would like to discuss your circumstances, please contact the HR team.

We wish you a full and speedy recovery.

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

This is a preview. Access to the remainder requires a purchase.
end of statutory sick pay (ssp) entitlement confirmation letter