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Long term sick absence review meeting script

£7
Word count
Template words
251
Reading time
Reading time
5 mins

Our Long Term Sick Absence Review Meeting Script ensures structured discussions to address employee health concerns and plan effective support strategies.

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What is a Long term sick absence review meeting script?

The Long Term Sick Absence Review Meeting Script provides a structured framework for conducting meetings with employees who have been absent from work due to long-term illness or injury. It guides managers or HR professionals through the process of discussing the employee's health status, reviewing their absence record, and exploring options for supporting their return to work. Additionally, the script ensures that key points are covered during the meeting, including the employee's current health condition, any barriers to returning to work, and accommodations or adjustments that may be required.

The script facilitates a supportive and constructive dialogue between the employer and the employee, fostering transparency, empathy, and collaboration in addressing health-related issues. It helps to ensure that meetings are conducted in a fair and consistent manner, promoting the employee's well-being while also safeguarding the interests of the organisation. By using this script, employers can demonstrate their commitment to supporting employees during periods of illness or injury, ultimately facilitating successful returns to work and maintaining positive working relationships.

Best practice timescale for this to be issued
When should this script be issued?
During the long term absence review meeting
Issued by who, to whom
Who should issue this script, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this script be used?
Great Britain & NI (United Kingdom), Worldwide

Sequence

Previous step
Letters
Long term sick absence review meeting invitation letter template

Our Long Term Sick Absence Review Meeting Invitation Letter template invites employees to a meeting to discuss extended absences, ensuring a supportive and structured approach.

This step
Long term sick absence review meeting script
Next step
Letters
Long term absence dismissal letter template

If an employee is unable to return to their job as a result of long-term absence and there are no suitable alternatives, send this model letter to confirm dismissal.

Timings

Step Description Responsibility Timing
1 Monitoring and documentation of employee's sick absence HR / Line Manager Ongoing
2 Review the employee's medical certificates and absence records HR / Line Manager 1-2 weeks before scheduled meeting
3 Schedule and prepare for the Long Term Sick Absence Review Meeting HR / Line Manager 1 week before scheduled meeting
4 Conduct the Long Term Sick Absence Review Meeting HR / Line Manager On scheduled date
5 Follow-up actions: Determine next steps, support, and accommodations HR / Line Manager Immediately after meeting

Long term sick absence review meeting Script [Delete this line]

[Welcome and Introduction]

Begin the meeting by welcoming the employee and expressing gratitude for their attendance.

[Review of Absence]

Discuss the reasons for the employee's absence and inquire about their current health status and progress since the start of their absence.

Allow the employee to share any updates or changes in their health condition.

[Duration of Absence]

Explore the expected duration of the absence and any factors that may affect the employee's return to work.

Discuss any medical documentation or reports provided by the employee's healthcare provider.

[Support and Adjustments for Return]

Identify any supports or adjustments that may assist in the employee's return to work.

Discuss accommodations, flexible work arrangements, or phased return options if applicable.

[Referral to Occupational Health]

Determine if a referral to the Occupational Health department is appropriate based on the employee's health condition.

Explain the role of Occupational Health in providing guidance and support for the employee's return to work.

[Workplace Developments]

Provide updates on any relevant changes or developments in the workplace that may impact the employee's return.

Address any questions or concerns the employee may have regarding workplace changes.

[Employee Concerns and Difficulties]

Encourage the employee to raise any difficulties or concerns they may have regarding their return to work.

Listen actively and offer support or solutions where possible.

[Next Steps]

Summarise the key points discussed during the meeting.

Outline the next steps in the return to work process, including any follow-up meetings or actions required.

Provide contact information for further assistance or questions.

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long term sick absence review meeting script