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Long term sick absence review meeting invitation letter

£7
Word count
Template words
313
Reading time
Reading time
5 mins

Our Long Term Sick Absence Review Meeting Invitation Letter template invites employees to a meeting to discuss extended absences, ensuring a supportive and structured approach.

Use this template to invite an employee on long term sick to a formal meeting to discuss their absence, what support they may need to facilitate a return to work, and document any adjustments that would be beneficial when they return.

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What is a Long term sick absence review meeting invitation letter?

The Long-Term Sick Absence Review Meeting Invitation Letter requests the attendance of an employee for a discussion regarding their extended absence due to illness. It serves as a formal notification to the employee, outlining the purpose, date, time, and location of the meeting, along with any documents or information they may need to prepare in advance.

Additionally, it provides an opportunity for the employee to share any relevant medical updates or concerns and for the employer to discuss support options or potential return-to-work arrangements.

The letter aims to facilitate open communication and collaboration between the employee and the employer to address the underlying issues contributing to the prolonged absence effectively. It demonstrates the employer's commitment to supporting the employee's well-being while ensuring the efficient management of absences in the workplace. By inviting the employee to participate in the review process, the letter encourages dialogue and cooperation, ultimately helping to facilitate a successful return to work and reduce the impact of long-term sick leave on both the individual and the organisation.

Best practice timescale for this to be issued
When should this letter be issued?
No later than 2 clear working days prior to the meeting, to ensure that the employee has reasonable time to prepare
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Sequence

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Plans
Long term sick absence management plan template

Our Long Term Sick Absence Management Plan Template facilitates structured support for employees on extended sick leave, ensuring consistent management practices.

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Long term sick absence review meeting invitation letter template
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Scripts
Long term sick absence review meeting script

Our Long Term Sick Absence Review Meeting Script ensures structured discussions to address employee health concerns and plan effective support strategies.

Long term sick absence review meeting invitation [Delete this line]

[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Absence review

I refer to your current absence from work which began on [DATE]. At this time you are currently signed off work until [DATE].

As you have been absent for [NUMBER] month[s] OR As [EVENT - e.g. I have now received a copy of your latest occupational health report] I would like to arrange a meeting with you on [DATE] at [TIME/LOCATION]. The aim of this meeting is to: [Select appropriate points from below depending on the nature of the absence and what needs to be covered]

  • Obtain an update on your current health & the level of progress made since the start of the absence (if any)
  • Discuss the likely duration of your absence
  • Explore any supports or adjustments which may assist a return to work
  • Discuss whether or not a referral to Occupational Health is appropriate/Discuss the latest Occupational Health Advice
  • Update you on relevant workplace developments
  • Give you an opportunity to raise any difficulties or concerns
  • Discuss any next steps in the process

[The points below are specific to longer-term cases where earlier meetings have already referred to these possible courses of action. Please seek HR support for such cases]

  • [Discuss whether redeployment is appropriate]
  • [Determine whether ill-health retirement is appropriate]
  • [Explain the possible progression to a capability hearing (including its potential outcomes)]

You may be supported at this meeting by a trade union representative or work colleague.

Should you wish to meet in an alternative location or if you would prefer for me to visit you at home [Edit depending on absence/condition], please let me know by contacting me on [DETAILS]. [Manager considering a home visit should conduct a risk assessment for lone working and it may be appropriate to be accompanied on the visit].

I look forward to meeting you and if you have any questions in the meantime, please don’t hesitate to contact me.

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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long term sick absence review meeting invitation letter