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Subject Access Request (SAR) Extension letter

£ 9
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In cases where more time is needed to respond to a SAR, this template informs the individual of the extension and provides an updated timeline for completion, along with an explanation for the delay.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a Subject Access Request (SAR) Extension letter?

The purpose of this Subject Access Request (SAR) Extension letter is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Subject Access Request (SAR) Extension letter, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdiction
In which jurisdiction can this letter be used?
Great Britain & NI (United Kingdom)

Subject Access Request (SAR) Extension [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],

I am writing to acknowledge receipt of your Subject Access Request (SAR) dated [Date]. We appreciate your cooperation and understand the importance of providing you with access to your personal data in a timely manner.

Due to the complexity of your request or the volume of data involved, we may require additional time to fully process and respond to your SAR. Therefore, in accordance with data protection regulations, we are extending the deadline for responding to your SAR.

We anticipate that we will require an additional [X] days to complete our review and provide you with a comprehensive response. Rest assured, we are making every effort to expedite the process and will keep you informed of any developments.

If you have any questions or concerns regarding this extension or your SAR, please do not hesitate to contact me at [Your Contact Information].

Thank you for your understanding and patience.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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£ 9

Get much more with our
Data access and privacy template toolkit:

In which communication or process sequence does this template belong?

Previous step
Subject Access Request (SAR) Request form template

A standardised form for employees to use when submitting a SAR.

This step
Subject Access Request (SAR) Extension letter template
Next step
Subject Access Request (SAR) Response letter template

This template provides a formal response to the SAR, confirming the information that will be provided, any exemptions applied, and details of how the information will be delivered (e.

Subject Access Request (SAR) Extension letter
subject access request (sar) extension letter