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Subject Access Request (SAR) Acknowledgment letter

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This template acknowledges receipt of the SAR, confirms the initiation of the request process, and provides an estimated timeline for response.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a Subject Access Request (SAR) Acknowledgment letter?

The purpose of this Subject Access Request (SAR) Acknowledgment letter is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Subject Access Request (SAR) Acknowledgment letter, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdiction
In which jurisdiction can this letter be used?
Great Britain & NI (United Kingdom)

Subject Access Request (SAR) Acknowledgment [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Acknowledgment of Your Subject Access Request (SAR)

I am writing to acknowledge receipt of your Subject Access Request (SAR) dated [Date of Request], in which you have requested access to information about the personal data that [Company Name] holds about you.

We take data privacy and protection seriously at [Company Name], and we are committed to fulfilling our obligations under data protection laws, including the General Data Protection Regulation (GDPR). Rest assured that we will handle your SAR with the utmost care and attention.

We have initiated the process to respond to your SAR promptly and will provide you with the requested information within the statutory timeframe prescribed by the GDPR. This timeframe allows us up to one calendar month from the date of receipt to respond to your request. If, however, your request is complex or we receive multiple requests from you, we may require an extension of time. In such cases, we will inform you promptly and provide you with an updated timeline for response.

Please note that to ensure the security and confidentiality of your personal data, we may need to verify your identity before disclosing any information to you. We may also need to seek clarification or additional information from you to process your request efficiently.

If you have any questions or concerns regarding your SAR or the information provided in this acknowledgment letter, please do not hesitate to contact our Data Protection Officer at [DPO Contact Information].

Thank you for your understanding and cooperation in this matter.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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£ 9

Get much more with our
Data access and privacy template toolkit:

In which communication or process sequence does this template belong?

Previous step
Subject Access Request (SAR) Request form template

A standardised form for employees to use when submitting a SAR.

This step
Subject Access Request (SAR) Acknowledgment letter template
Next step
Subject Access Request (SAR) Response letter template

This template provides a formal response to the SAR, confirming the information that will be provided, any exemptions applied, and details of how the information will be delivered (e.

Subject Access Request (SAR) Acknowledgment letter
subject access request (sar) acknowledgment letter