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Disciplinary decision appeal letter

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Our Disciplinary Decision Appeal Letter Template supports fair processes, providing a platform for employees to address concerns and seek resolution.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a Disciplinary decision appeal letter?

A disciplinary decision appeal letter is a written communication that an employee sends to their employer to appeal a disciplinary action that has been taken against them. The letter typically outlines the employee's reasons for disagreeing with the decision and provides additional information or evidence to support their case.

In the appeal letter, the employee may request a review of the disciplinary action, such as a reduction in the severity of the punishment or a reversal of the decision altogether. The letter may also request a meeting with the employer to discuss the situation further and present additional evidence or arguments.

When writing a disciplinary decision appeal letter, it is important to remain professional and respectful in tone. The letter should clearly outline the grounds for the appeal and provide any relevant documentation or evidence to support the appeal. The employee should also clearly state the outcome they are seeking and any steps they are willing to take to resolve the issue.

In some cases, an organisation may have a formal process for filing an appeal, including specific guidelines for the content and format of the appeal letter. In other cases, the employee may need to follow less formal procedures, such as submitting the appeal letter to their supervisor or HR representative.

Overall, a disciplinary decision appeal letter is an important tool for employees who believe that they have been unfairly disciplined and wish to challenge the decision.

Best practice timescale for this to be issued
When should this letter be issued?
Within the timescale set out in the disciplinary decision letter.
Issued by who, to whom
Who should issue this letter, and to whom?
The Employee to the Employer (you)
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

What legislation and best practice guidelines have been taken into account in the development of this template?

United Kingdom
  • Employment Rights Act 1996: Provides guidelines on the right for employees to appeal disciplinary decisions.

  • Equality Act 2010: Ensures fair treatment during the appeal process, prohibiting discrimination based on protected characteristics.

  • ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary issues, including the right to appeal decisions.

  • Data Protection Act 2018: Ensures that employee data related to disciplinary appeals is handled securely and confidentially.

Other territories

Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.

Disciplinary decision appeal [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Appeal against [verbal | first | final][ written] warning

On [date] I was informed that Company had decided to [state disciplinary action taken by the company].

I would like to appeal against this decision.

I wish the following information to be taken into account:

  • [State reasons, mitigation, justification, etc.]

Please reply within 14 days from the date of this letter to confirm the proposed date for the appeal hearing.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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Disciplinary decision appeal letter
disciplinary decision appeal letter