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Disciplinary hearing result letter

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Our Disciplinary Hearing Result Letter Template ensures clear communication of outcomes, promoting transparency and fair resolution.

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How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a Disciplinary hearing result letter?

The purpose of a "Disciplinary Hearing Result Letter Template" is to formally communicate the outcome of a disciplinary hearing to the employee involved.

The letter serves as a written record of the disciplinary decision, informing the employee of any disciplinary action taken, such as warnings, sanctions, or any changes in employment status. It provides a clear explanation of the reasons behind the decision and outlines any steps the employee needs to take moving forward.

The letter aims to ensure transparency in the disciplinary process, maintaining fairness and accountability while upholding the rights of both the employer and the employee.

Best practice timescale for this to be issued
When should this letter be issued?
As soon as possible after a disciplinary hearing has been held, and a decision is made
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

What legislation and best practice guidelines have been taken into account in the development of this template?

United Kingdom
  • Employment Rights Act 1996: Provides guidelines on communicating disciplinary decisions to employees and ensuring the right to written reasons for dismissal.

  • Equality Act 2010: Ensures fair treatment during the disciplinary process, prohibiting discrimination based on protected characteristics.

  • ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary matters, including providing clear communication of disciplinary outcomes.

  • Data Protection Act 2018: Ensures that employee data related to disciplinary decisions is handled securely and confidentially.

Other territories

Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.

Disciplinary hearing result [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Outcome of disciplinary hearing

On [date] you were informed that [Company] was considering taking disciplinary action against you. This was discussed in a meeting on [date].

Following that meeting, it was decided that your [conduct | performance] was [still] unsatisfactory and that [you be dismissed | disciplinary action would be taken against you | no further action would be taken against you.]

[I am therefore writing to you to confirm the decision. Your last day of service with the Company will be [date].]

[The reasons for your dismissal are:

  • [Describe fully and refer to regulations, laws, or rules breached.]]

[I am therefore writing to you to confirm the decision. The action will be a [Formal Verbal Warning | First Written Warning | Final Written Warning], which will remain on your file for [6 | 12] months. The reasons for this disciplinary action are:

  • [Describe fully and refer to regulations, laws, or rules breached.]]

You have the right of appeal against this decision. Your appeal should be directed to [Name | the HR Department | HR Services] within [number] days of receiving this letter. It should set out in full the reason(s) for your appeal.


Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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Disciplinary hearing script

Our Disciplinary Hearing Script Template ensures structured proceedings, promoting fairness and adherence to disciplinary policies during hearings.

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Disciplinary hearing result letter template
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Disciplinary outcome appeal letter template

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Disciplinary hearing result letter
disciplinary hearing result letter