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Disciplinary appeal hearing invitation letter

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Our Disciplinary Appeal Hearing Invitation Letter Template facilitates transparent communication, ensuring a structured process for appeal hearings.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a Disciplinary appeal hearing invitation letter?

A Disciplinary Appeal Hearing Invitation Letter is a formal letter sent to an employee who has appealed a disciplinary decision made by their employer. The letter invites the employee to attend a disciplinary appeal hearing, which is a formal meeting where the employee can present their case and argue against the disciplinary decision.

The letter typically outlines the date, time, and location of the appeal hearing, as well as any additional information that the employee needs to know, such as who will be present at the hearing and the format of the hearing.

The purpose of the appeal hearing is to allow the employee an opportunity to present their case and provide evidence to support their appeal. During the hearing, the employee may be accompanied by a representative, such as a trade union official or a colleague.

Best practice timescale for this to be issued
When should this letter be issued?
No later than 2 clear working days prior to the hearing, to ensure that the appealant has reasonable time to prepare
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

How can I ensure that this letteris executed effectively?

Step Description Responsibility Timing
1 Receive Disciplinary Appeal from employee Appellant/HR/Supervisor As issues arise
2 Collect Relevant Documentation HR/Supervisor Before the hearing
3 Schedule Appeal Hearing HR After collecting documentation
4 Customize Invitation Letter Template HR Before sending invitations
5 Issue Disciplinary Appeal Hearing Invitations HR Prior to the hearing

What legislation and best practice guidelines have been taken into account in the development of this template?

United Kingdom
  • Employment Rights Act 1996: Provides guidelines on the right to appeal against disciplinary decisions.

  • Equality Act 2010: Ensures fair treatment and prohibits discrimination during the appeal process.

  • ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary appeals.

  • Data Protection Act 2018: Ensures proper handling and privacy of employee data during the appeal process.

The hearing should normally be chaired by a senior manager or HR representative, who will listen to both sides of the argument before making a final decision. The decision made at the appeal hearing will be final, and there will be no further right of appeal.

The Disciplinary Appeal Hearing Invitation Letter should be written in a clear and concise manner, outlining the purpose and details of the hearing, as well as any relevant procedures that the employee needs to be aware of. It should be delivered to the employee in a timely manner to allow them adequate time to prepare for the hearing.

Other territories

Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.

Disciplinary appeal hearing invitation [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Disciplinary appeal hearing

You have appealed against [your dismissal | disciplinary action] notified to you on [date], confirmed to you in writing on [date].

Your appeal will be heard on [date] at [time], which is to be held at [venue] with [name].

You are entitled, if you wish, to be accompanied by another work colleague or a trade union representative.

The decision of this appeal hearing is final and there is no further right of review.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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Disciplinary appeal hearing invitation letter template
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Disciplinary appeal hearing outcome confirmation letter template

Our Disciplinary Appeal Hearing Outcome Confirmation Letter Template ensures clear communication of the final decision, promoting fairness and transparency.

Disciplinary appeal hearing invitation letter
disciplinary appeal hearing invitation letter