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Redundancy at risk letter

£7
Word count
Template words
187
Reading time
Reading time
5 mins

A formal letter confirming an employee’s role is at risk of redundancy and starting a fair consultation process.

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What is a Redundancy at risk letter?

This redundancy at risk letter template helps employers formally notify employees that their role is at risk while confirming that no final decision has been made.

The letter explains the business rationale, outlines the consultation process, and reassures employees that their views will be considered before any outcome is reached.

Using this template supports legal compliance, demonstrates fairness, and helps manage redundancy processes in a clear and professional manner.

Best practice timescale for this to be issued
When should this letter be issued?
as soon as practically possible after a meeting has been held
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Timings

Step-by-step action table for redundancy at risk process

Step Description Responsibility Timing
1 Identify roles at risk based on business needs and selection pools. Senior management / HR Day 1
2 Hold redundancy at risk meeting to explain the situation and consultation process. Manager / HR Day 2
3 Issue redundancy at risk letter confirming discussions in writing. HR Day 2–3
4 Consultation period to consider employee feedback, alternatives, and redeployment options. Manager / HR Up to 7 days
5 Outcome decision: no redundancy, redeployment, revised role, or redundancy dismissal following consultation. Management / HR After consultation

Compliance

United Kingdom
  • Employment Rights Act 1996 – right to fair dismissal and redundancy pay
  • Trade Union and Labour Relations (Consolidation) Act 1992 – consultation requirements
  • ACAS guidance on handling redundancy situations
  • Equality Act 2010 – avoiding discriminatory selection for redundancy
  • Case law on meaningful consultation and procedural fairness

Other territories

Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.

Redundancy at risk [Delete this line]

[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Notification that your role is at risk of redundancy

Following our recent meeting on [date], I am writing to formally confirm that your role of [job title] is at risk of redundancy.

This situation has arisen due to [clear business reason, for example organisational restructure, reduction in workload, financial pressures, or changes to operational requirements]. As a result, we are reviewing the structure of the business and the roles required going forward.

No final decisions have been made at this stage. This letter marks the beginning of a consultation period during which we will meet with you to discuss the proposal, listen to your views, and explore any possible alternatives to redundancy.

The consultation period will run until [date]. During this time, we encourage you to share any suggestions you may have, including ideas to avoid redundancy or interest in suitable alternative roles within the organisation.

You have the right to be accompanied at consultation meetings by a work colleague or a recognised trade union representative.

We appreciate that this news may be upsetting and assure you that we will handle this process sensitively and fairly. Support is available should you wish to discuss this further.

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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redundancy at risk letter