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Job evaluation form

£7
Word count
Template words
246
Reading time
Reading time
5 mins

A structured job evaluation form template to assess roles, responsibilities, skills, and grade positions fairly within the organisation.

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What is a Job evaluation form?

This Job Evaluation Form template enables HR and managers to systematically assess each role’s responsibilities, required skills, experience, and impact. It ensures fair grading and alignment with organisational structure.

The form helps document objective evaluations, highlights areas for development, and supports transparent decision-making in pay, promotion, and workforce planning.

Using this template promotes consistency, compliance with internal policies, and informed discussions about role value, remuneration, and organisational strategy.

Issued by who, to whom
Who should issue this form, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this form be used?
Great Britain & NI (United Kingdom), Worldwide

Job evaluation

Job Evaluation Form

This form is used to assess and document the responsibilities, skills, and requirements of a specific job role. It helps HR and management ensure fair grading, compensation, and alignment with organisational structures.

Employee / Job Information

  • Job Title: [Insert Job Title]

  • Department: [Insert Department]

  • Reporting To: [Insert Manager Name / Role]

  • Date of Evaluation: [Insert Date]

  • Evaluator: [Insert Name / Job Title]

Evaluation Criteria

  • Responsibilities: List key duties and assess level of accountability and decision-making.

  • Skills and Qualifications: Identify required qualifications, technical skills, and competencies.

  • Experience: Evaluate previous experience necessary to perform role effectively.

  • Complexity: Assess the difficulty of tasks, problem-solving, and scope of work.

  • Impact / Influence: Evaluate how the role affects team, department, and organisation.

  • Working Conditions: Consider physical, environmental, and travel requirements.

Scoring / Grading

  • Assign scores or grades for each criterion using the agreed company job evaluation framework.

  • Include a summary table to consolidate scores and suggest a final job grade or band.

Evaluator Comments

[Insert observations, rationale for scoring, or recommendations for adjustments or development.]

Signatures

  • Evaluator: __________________________ Date: ______________

  • Manager / HR Approval: __________________________ Date: ______________

Notes

This form should be completed objectively, consistently, and with reference to company job evaluation policies. All completed forms should be stored securely.

Version: [1.0]

Issue date: [date]

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job evaluation form