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Consultation meeting on proposed contract variation script

£7
Word count
Template words
298
Reading time
Reading time
5 mins

Use this if you require a robust and practical consultation meeting on proposed contract variation script.

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What is a Consultation meeting on proposed contract variation script?

The purpose of this Consultation meeting on proposed contract variation script is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Consultation meeting on proposed contract variation script, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Applicable legal jurisdictions
In which jurisdictions can this script be used?
Great Britain & NI (United Kingdom), Worldwide

Sequence

This step
Consultation meeting on proposed contract variation script
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Letters
Contract variation agreement letter template

If you have reached an agreement with an employee regarding a variation to their contract / terms and conditions, issue this model letter template.

Consultation meeting on proposed contract variation Script [Delete this line]

[1. Welcome and purpose]

“Thank you for coming to this meeting.

The purpose today is to let you know about a proposed change to your terms and conditions of employment, to explain why we are considering it, and to hear your initial views before we formally set out the proposal in writing.”

[2. Introductions]

“I’ll just confirm who is present. I am [name and job title], and I’ll be chairing the meeting. Also here is [name and job title], who is here to [e.g., take notes / provide HR support].”

[3. Outline of the proposed change]

“The change we are proposing is [describe variation, e.g., change in hours, location, salary]. If it goes ahead, it would become part of your contractual terms and conditions.”

[4. Business rationale]

“The reason we feel this change is necessary is [insert rationale – e.g., customer demand, efficiency, financial position]. We want to make sure you understand why this proposal is being put forward.”

[5. Impact on the employee]

“We’d like to discuss how this could affect you personally. We’re very keen to hear your thoughts, concerns, or any practical considerations you feel we should take into account.”

[6. Alternatives]

“We are open to considering alternatives or suggestions you may have. Nothing is final at this stage.”

[7. Next steps]

“After this discussion, we will reflect on what you’ve said. A formal letter will then be issued to confirm the details of the proposed change, explain your rights, and invite you to a follow-up meeting. That letter will also outline the consultation process going forward.”

[8. Closing]

“Thank you for engaging in this discussion today. We really value your input and will take your comments into account before any formal steps are taken. Do you have any questions or suggestions at this stage?”

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consultation meeting on proposed contract variation script