Consultation meeting on proposed contract variation script

Consultation meeting on proposed contract variation Script [Delete this line]

[1. Welcome and purpose]

“Thank you for coming to this meeting.

The purpose today is to let you know about a proposed change to your terms and conditions of employment, to explain why we are considering it, and to hear your initial views before we formally set out the proposal in writing.”

[2. Introductions]

“I’ll just confirm who is present. I am [name and job title], and I’ll be chairing the meeting. Also here is [name and job title], who is here to [e.g., take notes / provide HR support].”

[3. Outline of the proposed change]

“The change we are proposing is [describe variation, e.g., change in hours, location, salary]. If it goes ahead, it would become part of your contractual terms and conditions.”

[4. Business rationale]

“The reason we feel this change is necessary is [insert rationale – e.g., customer demand, efficiency, financial position]. We want to make sure you understand why this proposal is being put forward.”

[5. Impact on the employee]

“We’d like to discuss how this could affect you personally. We’re very keen to hear your thoughts, concerns, or any practical considerations you feel we should take into account.”

[6. Alternatives]

“We are open to considering alternatives or suggestions you may have. Nothing is final at this stage.”

[7. Next steps]

“After this discussion, we will reflect on what you’ve said. A formal letter will then be issued to confirm the details of the proposed change, explain your rights, and invite you to a follow-up meeting. That letter will also outline the consultation process going forward.”

[8. Closing]

“Thank you for engaging in this discussion today. We really value your input and will take your comments into account before any formal steps are taken. Do you have any questions or suggestions at this stage?”