Suspension on medical grounds letter
347
5 mins
Our Suspension on Medical Grounds Letter Template provides clear communication of an employee’s medical suspension, outlining reasons, duration, and next steps.
What is a Suspension on medical grounds letter?
The Suspension on Medical Grounds Letter formally notifies an employee of their temporary suspension due to health concerns that may impact their ability to perform their role safely. It outlines the reason for suspension, expected next steps, and any required medical assessments.
This letter ensures compliance with employment law and duty of care obligations while maintaining clear communication with the employee.
Great Britain & NI (United Kingdom), Worldwide
Compliance
An employer may suspend an employee if their health and safety is at risk. This can be due to:
- Medical suspension (e.g., an allergic reaction to a workplace chemical).
- Maternity-related suspension (e.g., working with radiation while pregnant).
Before suspending an employee, the employer must review the risk assessment and take steps to remove or reduce the risk, adjust working conditions, or offer alternative work before considering suspension.
For maternity-related suspensions, additional rules apply to employees who are pregnant, could become pregnant, or have recently given birth. If no suitable adjustments or alternative roles are available, the employee must be suspended on full pay for as long as they or their baby are at risk.
Pay during suspension: Employees are entitled to full pay (including bonuses) for up to 26 weeks, provided they have been employed for at least one month. However, pay may not apply if the employee refuses suitable alternative work without a good reason.
Disputes: If issues arise, the employee can raise a grievance, which the employer must address following their grievance procedure.
Other territories
Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.
