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Concern about lateness letter

£7
Word count
Template words
245
Reading time
Reading time
5 mins

Our concern about lateness letter template helps managers formally address punctuality issues with employees, outlining expectations, and offering support to improve timekeeping.

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What is a Concern about lateness letter?

The Concern about Lateness Letter serves as a formal communication tool to address recurring lateness issues with an employee. It outlines the employer's concerns regarding the employee's punctuality and emphasises the importance of adhering to scheduled work hours.

This letter aims to initiate a dialogue with the employee about their lateness and its impact on the workplace. It provides an opportunity for the employee to understand the expectations regarding punctuality and to discuss any underlying reasons for their lateness, while also highlighting the potential consequences of continued lateness.

Best practice timescale for this to be issued
When should this letter be issued?
When a reasonable threshold has been reached
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Concern about lateness [Delete this line]

[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Lateness Concern

I refer to our meeting held on [date] in which we discussed my concerns regarding your punctuality. It has come to my attention that since [insert date], you have been late on [number of occasions] occasions.

Punctuality is required of all employees at [insert employer's name]. Persistent lateness decreases productivity and places a burden on colleagues who may have to compensate for your delayed start.

In our discussion, you were [not] able to provide me with a reasonable explanation for the frequency of your lateness [, and we discussed what action you would take to improve the situation (describe actions, e.g., setting an earlier alarm, arranging alternative transportation, etc.)].

I have decided that on this occasion, no formal disciplinary action will be taken against you in relation to the matters discussed.

Please note that while I have decided not to take any action this time, I do require that an immediate and sustained improvement is made in relation to your punctuality. Should there be any further instances of lateness in the next [months] months, this will be the subject of a further review and the disciplinary procedure may be invoked, and appropriate disciplinary action may be taken.

I am keen to assist you in improving your punctuality, and if there is any additional support or adjustments which may assist you to be more punctual, please let me know.

If you have any further difficulties or concerns about this, please do not hesitate to contact me.

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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concern about lateness letter