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Flexible working application meeting script

£7
Word count
Template words
279
Reading time
Reading time
5 mins

Our flexible working application meeting script template guides productive discussions, ensuring clear communication and mutual understanding of flexible work arrangements.

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What is a Flexible working application meeting script?

This flexible working application meeting script offers a structured framework for conducting discussions about flexible working arrangements between employees and employers.

It guides the conversation, covering topics such as proposed changes, benefits, and potential challenges.

The script aims to ensure productive and transparent communication, fostering a collaborative atmosphere while exploring flexible work options.

Best practice timescale for this to be issued
When should this script be issued?
During the meeting
Applicable legal jurisdictions
In which jurisdictions can this script be used?
Great Britain & NI (United Kingdom), Worldwide

Sequence

Previous step
Plans
Flexible working application review meeting plan template

Our Flexible Working Application Review Meeting Plan template guides productive discussions, ensuring clear communication and mutual understanding of flexible work arrangements.

This step
Flexible working application meeting script
Next step
Letters
Flexible working request acceptance letter template

Use this model letter to provide an employee with formal acceptance of their flexible working request.

Flexible working application meeting Script [Delete this line]

[Introduction]

[Welcome & Purpose]

Welcome everyone to the meeting and thank them for attending.

Confirm that the purpose of the meeting is to review the employee’s flexible working request.

Acknowledge that an outcome will be provided within two months of the original application date.

[Roles & Process]

Introduce yourself and your role in the process (e.g., "I am here to review your request and make a recommendation to [name]").

Introduce others present, including [Name] who will be taking notes.

Clarify that no final decision will be made in this meeting; a decision will be communicated as soon as possible after due consideration.

Confirm whether the employee has brought a colleague or trade union representative (as per their right to be accompanied).

[Review of Application]

[Discussion of Request]

Review the employee’s original application, ensuring there are no amendments or additional details they wish to include.

Encourage them to provide any additional information to support their case.

Ask any relevant follow-up questions to explore feasibility, potential challenges, and possible adjustments.

[Considerations & Challenges]

[Assessing Impact]

Discuss potential operational implications, including:

  • Team workload distribution

  • Business needs and service levels

  • Impact on colleagues and customers

  • Any potential solutions or mitigations

Explore any compromises or alternative solutions that might work for both the employee and the organisation.

[Conclusion]

[Next Steps]

Summarise the key points discussed.

Reiterate that a final decision will be made as soon as possible and formally communicated in writing.

Explain that if the request cannot be fully accommodated, the organisation will provide a detailed explanation and may seek to explore a suitable compromise.

Thank the employee for their time and input.

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flexible working application meeting script