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Assignment Confirmation letter

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Our Assignment Confirmation Letter Template formally confirms details of a job assignment, providing clarity and setting expectations for both parties involved in the work arrangement.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
191
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What is an Assignment Confirmation letter?

The Assignment Confirmation Letter serves as official confirmation of an individual's acceptance of a particular assignment or project. It outlines the key details of the assignment, including the scope of work, duration, remuneration, and any specific terms or conditions agreed upon between the parties involved.

This letter serves to provide clarity and formalise the agreement between the assignee and the assigning party, ensuring mutual understanding and alignment of expectations.

It serves as a record of the terms agreed upon, helping to avoid misunderstandings or disputes during the course of the assignment.

Best practice timescale for this to be issued
When should this letter be issued?
As soon as possible after a suitable assignment has been identified and discussed with the candidate
Issued by who, to whom
Who should issue this letter, and to whom?
The Company (you) to the Candidate
Applicable legal jurisdiction
In which jurisdiction can this letter be used?
Great Britain & NI (United Kingdom)

How can I ensure that this letteris executed effectively?

Step Description Responsibility Timing
1 Discuss assignment details and expectations with the worker Agency / Hiring Manager As needed
2 Prepare, Customise, and Review the Assignment Confirmation letter template Agency  1-2 days before use
3 Obtain Signatures and Approvals Agency / Candidate Upon completion of review
4 Distribute Signed Letter to Employee and Stakeholders Agency  Immediately after approval

What legislation and best practice guidelines have been taken into account in the development of this template?

  • Employment Rights Act 1996: Sets out the legal framework for employment contracts and terms, including the confirmation of assignment details.

  • Equality Act 2010: Ensures that assignment confirmation letters do not discriminate against individuals based on protected characteristics.

  • Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data within assignment confirmation letters in compliance with data protection principles.

  • Agency Workers Regulations 2010: Requires agencies to provide certain information to workers, which may be included in assignment confirmation letters.

  • National Minimum Wage Act 1998: Requires compliance with minimum wage laws, and assignment confirmation letters may include details about pay rates.

Assignment Confirmation [Delete this line]

[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Assignment Confirmation

We are pleased to confirm your assignment with [Client Name] as part of [Project/Role Name]. This assignment is in accordance with our agreement and will commence on [Start Date] and end on [End Date], unless otherwise specified.

Assignment Details:

  • Client Name: [Client Name]

  • Assignment Location: [Location]

  • Job Title/Role: [Job Title/Role]

  • Start Date: [Start Date]

  • End Date: [End Date]

  • Work Schedule: [Working Hours]

  • Hourly Rate/Salary: [Rate/Salary]

Responsibilities:

Your responsibilities during this assignment include but are not limited to:

  • [List of specific responsibilities]

Reporting Structure:

You will report to [Supervisor/Manager's Name] at [Client's Company Name] for the duration of this assignment. Please adhere to their instructions and guidelines as required.

Contact Information:

If you have any questions or concerns regarding this assignment, please do not hesitate to contact us at [Agency Contact Information].

We appreciate your commitment and professionalism in representing our agency, and we trust that you will excel in your role with [Client Name].

Please sign below to acknowledge your acceptance of this assignment confirmation.

Accepted by:

[Agency Worker's Signature] [Date]

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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In which communication or process sequence does this template belong?

Previous step
Forms
Key Information Document form template

Our Key Information Document for Agency Workers outlines crucial details about assignments, rights, and responsibilities, ensuring clarity and transparency in temporary work arrangements.

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Assignment Confirmation letter template
assignment confirmation letter