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Reasonable Adjustment Plan

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Our Reasonable Adjustment Plan template facilitates fair accommodations, ensuring inclusivity and compliance with disability regulations for employees.

Reading time
How long to understand and implement this template?
5 mins
Word count
How many words in this template?
180
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What is a Reasonable Adjustment Plan?

The Reasonable Adjustment Plan outlines the specific accommodations and support measures agreed upon between employers and employees with disabilities or specific needs. It details the adjustments to be made to the workplace, equipment, or procedures to enable the employee to perform their job effectively and participate fully in the workplace.

This plan serves as a roadmap for implementing and monitoring reasonable adjustments, ensuring that employees receive the support they need to succeed in their roles.

It promotes inclusivity and equal opportunities in the workplace, fostering a supportive environment where all employees can contribute their best.

Best practice timescale for this to be issued
When should this template be issued?
Within 5 working days of agreeing to a request to make reasonable adjustments
Issued by who, to whom
Who should issue this template, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this template be used?
Great Britain & NI (United Kingdom), Worldwide

What legislation and best practice guidelines have been taken into account in the development of this template?

United Kingdom

  • Equality Act 2010: Requires employers to make reasonable adjustments for employees with disabilities or health conditions to prevent discrimination.

  • Health and Safety at Work Act 1974: Obliges employers to ensure the health, safety, and welfare of employees, which may include making reasonable adjustments.

  • Data Protection Act 2018 (incorporating GDPR): Dictates the handling of personal data within the Reasonable Adjustment Plan in compliance with data protection principles.

  • Employment Rights Act 1996: Sets the legal framework for employment contracts and terms, including the provision of reasonable adjustments.

  • Disability Discrimination Act 1995 (DDA): Though repealed, previous versions of the DDA established obligations similar to those in the Equality Act regarding reasonable adjustments for disabled employees.


Other territories

Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.

Reasonable Adjustment Plan

Employee Information:

Name: _________________________

Employee ID: ___________________

Department: ____________________

Job Title: _______________________

Contact Details: ________________

Nature of Disability/Condition:

Describe the disability/condition for which reasonable adjustments are being made:

Requested Adjustments:

List the agreed-upon adjustments to accommodate the employee's needs:

Implementation Plan:

Outline the steps to be taken to implement the adjustments, including responsible parties and timelines:

  1. _________________________ (Adjustment)

    • Responsibility: ________________
    • Timeline: _______________________

  2. _________________________ (Adjustment)

    • Responsibility: ________________
    • Timeline: _______________________

Review Process:

Specify how the effectiveness of the adjustments will be monitored and reviewed, including the frequency of reviews and criteria for success:

  1. _________________________ (Adjustment)

    • Review Frequency: ________________
    • Success Criteria: _______________________

  2. _________________________ (Adjustment)

    • Review Frequency: ________________
    • Success Criteria: _______________________

Employee Acknowledgement:

I acknowledge that the adjustments outlined in this plan are necessary to support my ability to perform my job duties effectively.

Employee Signature: _________________________ Date: ____________

Manager/HR Approval:

Manager/HR Signature: _________________________ Date: ____________

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In which communication or process sequence does this template belong?

Previous step
Forms
Reasonable Adjustment Assessment Checklist form template

Our Reasonable Adjustment Assessment Checklist Form Template helps evaluate and implement accommodations, ensuring fair treatment and accessibility for employees with disabilities.

This step
Reasonable Adjustment Plan template
reasonable adjustment plan