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Employee Share Scheme (ESS) introduction letter

£ 9
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Share Schemes template toolkit:

Our Employee Share Scheme (ESS) Introduction Letter Template informs employees about participation, promoting engagement and understanding of the scheme's benefits and processes.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is an Employee Share Scheme (ESS) introduction letter?

The purpose of this Employee Share Scheme (ESS) introduction letter is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Employee Share Scheme (ESS) introduction letter, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Best practice timescale for this to be issued
When should this letter be issued?
As and when required
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Employee Share Scheme (ESS) introduction [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Introduction to [Company Name]'s Employee Share Scheme (ESS)

We are excited to introduce you to an exciting opportunity that we believe will strengthen our commitment to our employees and enhance the sense of ownership in [Company Name]. We are pleased to announce the launch of our Employee Share Scheme (ESS).

What is the ESS?

The Employee Share Scheme (ESS) is designed to provide you, our valued employee, with an opportunity to become a shareholder in [Company Name]. We believe that when our employees have a vested interest in the company's success, it benefits everyone. By participating in the ESS, you can share in the growth and success of our organization.

Key Benefits of the ESS:

  • Ownership: As a shareholder, you will have a stake in [Company Name]'s success and growth.
  • Financial Reward: The ESS offers the potential for financial rewards as the value of shares increases.
  • Alignment of Interests: It aligns your interests with the company's long-term performance and goals.
  • Employee Engagement: Participation in the ESS can enhance your sense of belonging and engagement with the company.

How Does the ESS Work?

The ESS works by allowing eligible employees to purchase shares in [Company Name] at a predetermined price. Over time, as the value of shares increases, you may experience financial growth in line with the company's performance.

Who is Eligible?

[Include eligibility criteria specific to your ESS.]

Next Steps:

We will provide you with detailed information about the ESS, including enrollment instructions, key dates, and any additional resources to assist you in making an informed decision.

We encourage you to take the time to review the information provided and consider participating in the ESS. It's a unique opportunity to become a shareholder in [Company Name] and share in our success.

If you have any immediate questions or require further information, please do not hesitate to contact our HR department at [HR Contact Information].

We look forward to your participation in the Employee Share Scheme and your continued contributions to the success of [Company Name].

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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£ 9

Get much more with our
Share Schemes template toolkit:

In which communication or process sequence does this template belong?

Previous step
Employee Share Scheme Communication Plan template

Use this Employee Share Scheme Communication Plan for communicating with employees about the share scheme, including launch announcements, updates, and educational materials.

This step
Employee Share Scheme (ESS) introduction letter template
Next step
Employee Share Option Plan (ESOP) Agreement template

Use this template to outline the terms and conditions of an Employee Share Option Plan (ESOP), including eligibility criteria, grant details, vesting schedules, and exercise options.

Employee Share Scheme (ESS) introduction letter
employee share scheme (ess) introduction letter