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Notification of intention to take Shared Parental Leave letter

Name: Notification of intention to take Shared Parental Leave letter
Brand: hrtemplates.co.uk
Price: 9 GBP
Availability: InStock

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Our Notification of Intention to Take Shared Parental Leave Letter Template allows employees to formally communicate their intention to take shared parental leave, fostering clarity and compliance with legal requirements.

How long to understand and implement this letter?
5 mins

How many words in this letter?
229

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What is a Notification of intention to take Shared Parental Leave letter?

The Notification of Intention to Take Shared Parental Leave Letter is a formal document used by employees to inform their employer of their intent to take Shared Parental Leave (SPL).

It serves to initiate the process, provide essential details, and establish clear communication between the employee and employer, ensuring compliance with UK law and facilitating parental leave planning.

When should this letter be issued?
No later than 28 days prior to the start of the leave period

Who should issue this letter, and to whom?
The Employee to the Employer (you)

In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

How can I ensure that this letteris executed effectively?

Step	Description	Responsibility	Timing
1	Employee's Decision to Take Shared Parental Leave	Employee	As soon as the decision is made
2	Employee Reviews Employer's Shared Parental Leave Policy	Employee	Within 1-2 days of the decision
3	Employee Drafts the Notification Letter	Employee	Within 1 week of the decision
4	Employee Submits the Letter to HR	Employee	Immediately after drafting
5	HR Acknowledges Receipt and Proceeds with Processing	HR	Within 1-2 days of receipt

What legislation and best practice guidelines have been taken into account in the development of this template?

United Kingdom

Shared Parental Leave Regulations 2014: The primary legislation governing Shared Parental Leave in the UK, outlining the rights and responsibilities of eligible employees and employers.
Employment Rights Act 1996: Provides the legal foundation for employees' rights to take Shared Parental Leave, including notice requirements.
Equality Act 2010: Ensures that notification and treatment regarding Shared Parental Leave do not involve discrimination or bias based on protected characteristics.
Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data in compliance with data protection principles during the notification process.
Maternity and Parental Leave etc. Regulations 1999: Contains provisions related to notice requirements for Shared Parental Leave, ensuring compliance with statutory obligations.

Other territories

Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.

Notification of intention to take Shared Parental Leave [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Dear [Employer's name],

I am writing to inform you of my intention to take shared parental leave (SPL) for [number] weeks, starting on [start date] and ending on [end date].

I understand that I am eligible for SPL because I meet all of the following criteria:

I am the biological or adoptive parent of the child.
I have at least 26 weeks of continuous service with [company name] at the 15th week before the expected due date (or the week I am matched with a child for adoption).
I am giving you at least eight weeks' notice of my intention to take SPL.
I am taking less than the 52 weeks of maternity leave or adoption leave, and using the rest as SPL.

[If applicable, add the following paragraph:]

My partner, [partner's name], is also eligible for SPL and intends to take [number] weeks of SPL, starting on [start date] and ending on [end date].

I am committed to my job and to [company name], and I am confident that I can make a smooth transition back to work after taking SPL. I am happy to discuss my SPL plans with you in more detail and to work with you to ensure that my absence is as disruptive as possible.

Thank you for your understanding and support.

Yours [faithfully | sincerely],

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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