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Flexible working application review meeting plan

£12
Word count
Template words
195
Reading time
Reading time
5 mins

Our Flexible Working Application Review Meeting Plan template guides productive discussions, ensuring clear communication and mutual understanding of flexible work arrangements.

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What is a Flexible working application review meeting plan?

This Flexible Working Application Review Meeting Plan template offers a structured framework for conducting discussions about flexible working arrangements between employees and employers.

It guides the conversation, covering topics such as proposed changes, benefits, and potential challenges.

The plan aims to ensure productive and transparent communication, fostering a collaborative atmosphere while exploring flexible work options.

Best practice timescale for this to be issued
When should this template be issued?
During the meeting itself
Issued by who, to whom
Who should issue this template, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdiction
In which jurisdiction can this template be used?
Great Britain & NI (United Kingdom)

Sequence

Previous step
Letters
Flexible working application meeting invitation letter template

Our Flexible Working Application Meeting Invitation Letter template invites employees to discuss flexible work arrangements, promoting work-life balance and open communication.

This step
Flexible working application review meeting plan template
Next step
Scripts
Flexible working application meeting script

Our flexible working application meeting script template guides productive discussions, ensuring clear communication and mutual understanding of flexible work arrangements.

Compliance

  • Employment Rights Act 1996: Outlines employees' rights to request flexible working arrangements and the procedure for making such requests.

  • Flexible Working Regulations 2014: Provides a legal framework for considering and responding to requests for flexible working arrangements.

  • Equality Act 2010: Ensures that the process for considering flexible working requests does not discriminate against individuals based on protected characteristics.

  • Acas Code of Practice on Flexible Working Requests: Offers guidance on best practices for employers when handling flexible working requests, including arranging and conducting meetings.

  • Best Practice: Clear Communication and Consideration: Ensure open communication and fair consideration of requests, allowing for constructive dialogue and solutions that benefit both the employee and the organisation.

Flexible working application review meeting plan

Introduction

  1. Welcome everyone to the meeting.

  2. Acknowledge that you will provide an outcome within 2 months of the original application.

  3. Explain your involvement; to recommend an outcome to [name of department manager / director].

  4. Explain roles (you as chair, [name] taking notes).

  5. Explain that a decision is not likely to be made in the meeting, but we will aim to make that decision as soon as possible.

  6. Acknowledge if they are accompanied, or not (he had the option to bring a colleague).

Review application

  1. Go through their original application to check that there are no additions/changes.

  2. Ask them to add any additional information to support their application.

  3. Ask any additional questions to help support your decision about the outcome, make challenges etc.

Conclude

  1. Reiterate that a decision will be made as soon as possible, but no later than 2 months.

  2. Explain that if the organisation is not able to accommodate the application, this will be explain in full and it may seek to find a suitable compromise.

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flexible working application review meeting plan