Training cost recovery on resignation letter

Training cost recovery on resignation [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

We are in receipt of your letter of resignation dated [date] and note that you have given [one month's] notice to terminate your employment with us. That means that your contract of employment will terminate on [date].

[In accordance with clause [number] of your contract of employment/Under the agreement that you entered into on [date] ], a copy of which is attached, [Company] requires you to repay the cost of training on [details] if you leave employment during the training or during a specified period after the training has ended.

[In your case, the relevant training [is still taking place/took place on [dates of training], so the termination of your employment is within [one month/three months] of the date of completion of the training. This means that [Company] is entitled to recover the full training costs of £[amount] from you.]

[OR

In your case, the relevant training [took place on [dates of training], so the termination of your employment is within [one month/three months] of the date of completion of the training. This means that [Company] is entitled to recover a percentage of the training costs from you. The total amount of the training was £[amount]. This means that the organisation is entitled to recover £[amount] from you.]

[We believe that the best way to proceed would be for [Company] to exercise its [contractual right/right under the agreement that you entered into on [date]] to recover the amount in a single instalment by way of a direct payment from you. As a result, we propose to deduct the sum of £[amount] from your final salary payment to reflect the recovery of these costs.]

[As your final salary payment will not be sufficient to meet the full amount owed, we require you to repay the outstanding balance of £[amount] to us within [one month] of the date of termination of your employment.]

[OR

As the total amount of the repayment required under the [organisation's contractual right/agreement that you entered into on [date] ] is significant, we suggest that we recover this sum from you in instalments, with the first payment taken from your final salary payment, followed by a series of direct payments from you at the rate of £[amount] per [week/month] from [week/month of first repayment] to [week/month of last repayment]. We have set out a proposed repayment schedule below.

If you agree, please sign and return one copy of this letter as soon as possible and in any event by no later than [date] to [name] and arrange for the payments to be made to [details of Company's bank account].]

If you wish to discuss any aspect of this letter, for example possible alternative means of repaying the amount owed, please do not hesitate to contact [name].

Yours [faithfully | sincerely],

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]