Probation introduction letter

Probation introduction [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Your probationary period

As you know, your employment is subject to a probationary period of [three | six] months. The purpose of this period of probation is to allow both you and [name of individual/the manager] to assess objectively whether or not you are suitable for the role. During the probationary period, [name of individual/the manager] will monitor your performance and progress and provide regular feedback to you. [Name of individual/the manager] will also provide guidance and support as required and will carry out informal review meetings with you on a monthly basis (from which written records will be kept). 

[Name of individual/the manager] has put together a probation plan setting out what is expected of you and what support the company will provide to you:

Training: You will be provided with the following training [describe any training, coaching and/or any other development activities that will take place during the probationary period].

Objectives: You will be expected to meet the following objectives [define job-based and/or skills-based objectives or targets].

Conduct: You will be expected to familiarise yourself with and meet the standards of conduct laid down by the organisation and to adhere to the following procedures and rules [state relevant procedures, e.g. disciplinary rules, email and internet policy, dignity at work policy and/or health and safety policy].

Induction: Your detailed induction plan [has been/will be] provided to you separately.

At (or shortly before) the end of your probationary period, [name of individual/the manager] will meet with you to conduct a final review of your performance, progress and suitability for the job. If your performance has been satisfactory, [name of individual] will send you a letter confirming your appointment.

However, if your performance and progress are not up to the standards required despite support and/or training that [Company] has provided to you, we will consider extending your period of probation for a further [three] months. Alternatively, if it is thought unlikely that further time on probation, or further support or training, would lead to a satisfactory standard of performance in the job, we would need to consider other alternatives.

I hope that this will not be the case and that you will succeed in your new role. I would like to take this opportunity to wish you well in your new appointment.

Yours [faithfully | sincerely],

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]