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Voluntary redundancy application form

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This form enables employees to formally submit their voluntary redundancy applications, capturing necessary details and declarations.

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5 mins
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What is a Voluntary redundancy application form?

A voluntary redundancy application is a request made by an employee to their employer to terminate their employment contract voluntarily. In some cases, companies may offer voluntary redundancy schemes to employees as a way to reduce the size of their workforce without resorting to layoffs or forced redundancies.

By accepting a voluntary redundancy, an employee typically receives a compensation package from their employer, which can include severance pay, notice pay, and other benefits. In some cases, the employer may also offer additional support to help the employee find a new job or career path.

It's important to note that applying for voluntary redundancy is entirely optional, and employees should carefully consider the implications before making a decision. Depending on the individual circumstances, accepting a voluntary redundancy package may have financial, career, and personal consequences.

Best practice timescale for this to be issued
When should this form be issued?
As soon as reasonably practical after an announcement about voluntary redundancies has been announced
Issued by who, to whom
Who should issue this form, and to whom?
The Employee to the Employer (you)
Applicable legal jurisdiction
In which jurisdiction can this form be used?
Great Britain & NI (United Kingdom)

What legislation and best practice guidelines have been taken into account in the development of this template?

  • Employment Rights Act 1996: Provides the legal framework for employee rights, including provisions for voluntary redundancy and consultation processes.

  • Redundancy Payments Act 1965: Establishes the right to receive statutory redundancy payments for eligible employees, including those who opt for voluntary redundancy.

  • The Trade Union and Labour Relations (Consolidation) Act 1992: Outlines the rights and obligations of employers and employees regarding redundancy consultation with employee representatives or trade unions, which may be relevant when implementing voluntary redundancy programs.

  • The Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE): Covers situations where a business or undertaking is transferred from one employer to another, ensuring that employees' rights are protected, including in cases of voluntary redundancy.

  • Equality Act 2010: Prohibits discrimination, including in voluntary redundancy processes, based on protected characteristics such as age, disability, gender, race, religion, or sexual orientation.

  • Employment Equality (Age) Regulations 2006: Provides specific protection against age discrimination in relation to voluntary redundancy.

  • Part-Time Workers (Prevention of Less Favourable Treatment) Regulations 2000: Ensures that part-time workers are not treated less favorably in voluntary redundancy processes compared to their full-time counterparts.

  • ACAS Code of Practice on Handling Redundancy: Although not legally binding, this code provides guidance on fair and effective redundancy processes, which can be useful when implementing voluntary redundancy programs.

Voluntary redundancy application

Due to [organisational/operational/insert other] reasons, [Company] is currently contemplating redundancies. As a result, we are asking employees to consider whether or not they would like to volunteer for redundancy.

If you wish to apply for voluntary redundancy, please complete the form below in full and return it to [name] by [date].

[Employees who volunteer, and are accepted, for redundancy, will be paid an ex gratia payment equivalent to £[amount] on termination of employment.]

Your name:  
Your department  
Your job title:  
Your employee number:  
Date of commencement of your employment:  

I wish to put my name forward for voluntary redundancy. I understand that [Company] is not obliged to accept my application for voluntary redundancy.

Signed:   Date:  

If your application for voluntary redundancy is accepted, you will be notified and a meeting will be set up to discuss the timing and circumstances of your redundancy and to discuss your entitlement to notice and redundancy pay on termination.  

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Issue date: [date]

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Invitation for voluntary redundancy applications letter template

Our Invitation for Voluntary Redundancy Applications letter template encourages employees to apply for voluntary redundancy while maintaining a fair process.

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Voluntary redundancy application form template
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Invitation to discuss voluntary redundancy application letter template

If you receive an application for voluntary redundancy, send this model letter to an employee as an invitation to a meeting to discuss it.

Voluntary redundancy application form
voluntary redundancy application form