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Investigation report form

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This is a template investigation report that an investigator may adapt to suit the particular circumstances of their investigation.

Reading time
How long to understand and implement this form?
5 mins
Word count
How many words in this form?
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What is an Investigation report form?

The purpose of this Investigation report form is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Investigation report form, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Applicable legal jurisdictions
In which jurisdictions can this form be used?
Great Britain & NI (United Kingdom), Worldwide

Investigation report


Investigation authorised by:

(name and role)



(name and role)

Date investigation began:  

Terms of reference:

(include if they were amended and how)


Background to the investigation:

(Brief overview of the matter)


Process of investigation

The investigation process:

(List all evidence collected)


Evidence collected:

(name and role)


Evidence not collected:

(List all evidence that could not be collected and why)


Persons interviewed:

(List all people interviewed)


Persons not interviewed:

(List any witnesses that could not be interviewed and why)


Anonymised statements:

(If any, explain why and provide details of any enquiries into witness)


The investigation findings

Summary of written and physical evidence:

(name and summarise each document contained, set out how the evidence supported or did not support your findings and why)


Summary of witness evidence:

(name and summarise each witness statement, quote from statement where relevant, set out how the witness statement supported or did not support your findings and why)


Facts established:

(detail what the investigation has established)


Facts that could not be established:

(detail any part of the investigation that was inconclusive)


Mitigating factors:

(detail if there were any mitigating factors uncovered that are relevant to the investigation)


Other relevant information:

(detail any other information that is relevant to the matter)


Conclusion (if required)

Recommendation: Formal action | Informal action | No action required

Further details on recommendation:

(such as the type of action suggested for example, formal disciplinary meeting, and if there are any other recommendations related to the matter. In disciplinary matters, the investigator should not recommend a possible sanction. This should only be considered at a disciplinary hearing)


Supporting documents

List all documents collected as part of investigation and included in report:  


Investigator's signature:  

Version: [1.0]

Issue date: [date]

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Investigation report form
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