Grievance hearing invitation letter
If an employee raises a formal grievance, use this model letter template as an invitation to a grievance hearing to discuss their issues or complaints in detail.
This invitation sets out the time, date and location of the meeting, and that they have the right to be accompanied at the meeting, and may be used to provide other information such as an explanation of the format that the meeting will take, so that the employee knows what to expect.
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What is a Grievance hearing invitation letter?
A grievance hearing invitation letter is a formal letter sent by an employer to an employee who has submitted a grievance, inviting them to attend a meeting to discuss their grievance. The letter provides details of the hearing, including the date, time, and location of the hearing, as well as any witnesses who will be attending.
The purpose of the grievance hearing is to provide the employee with an opportunity to present their case, and for the employer to investigate the grievance and take appropriate action. The letter should explain the purpose of the hearing, and outline the format of the hearing.
The letter should also inform the employee of their right to be accompanied by a colleague or trade union representative.
It is important that the grievance hearing invitation letter is written in a clear and concise manner, and that it provides all the necessary information to enable the employee to prepare for the hearing. The letter should be delivered in a timely manner, giving the employee adequate time to prepare.
Ideally, 3 working days before the hearing to allow time for all parties to prepare
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
What legislation and best practice guidelines have been taken into account in the development of this template?
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The ACAS Code of Practice on Disciplinary and Grievance Procedures: Employers should follow this code, which provides best practice guidance on handling grievances and conducting grievance hearings.
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The Employment Rights Act 1996: Employers must inform the employee in writing of the date, time, and location of the grievance hearing. The letter should also explain the employee's right to be accompanied by a colleague or trade union representative.
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The Data Protection Act 2018: Employers must ensure that any personal data collected during the grievance process is processed in accordance with data protection regulations.
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The Human Rights Act 1998: Employers must ensure that the grievance hearing is conducted in a fair and impartial manner that respects the employee's human rights.
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The Equality Act 2010: Employers must not discriminate against the employee during the grievance process, including in the invitation to the hearing. This includes discrimination based on age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
Other territories
Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.
In which communication or process sequence does this template belong?
Investigation report form template
This is a template investigation report that an investigator may adapt to suit the particular circumstances of their investigation.
Grievance hearing script
If you are holding a grievance hearing, use this model script to help you navigate through the meeting legally and effectively.
