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Changes in personal information policy

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Use this if you require a robust and practical changes in personal information policy.

Reading time
How long to understand and implement this policy?
5 mins
Word count
How many words in this policy?
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What is a Changes in personal information policy?

The purpose of this Changes in personal information policy is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Changes in personal information policy, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Best practice timescale for this to be issued
When should this policy be issued?
During onboarding / after changes / planned refresher
Issued by who, to whom
Who should issue this policy, and to whom?
Internally issued to appropriate recipients in your Company
Applicable legal jurisdictions
In which jurisdictions can this policy be used?
Great Britain & NI (United Kingdom), Worldwide

Changes in personal information Policy


The purpose of this policy is to cover rules and procedures with regards to changes to personal information.


This policy is applicable to all employees of [company name].

General principles

It is important that our records are correct, as inaccurate or out of date information may affect your salary or cause difficulties in situations where contact is required for emergencies. You must notify [the HR Department | HR Services | your Line Manager] as soon as possible if there are any changes in the following personal information:

  • Name
  • Home address
  • Telephone number
  • Bank account details
  • Examinations passed/qualifications gained
  • Emergency contact
  • Driving licence penalties (if you are required to drive on Company business)
  • Criminal charge, caution or conviction
  • Conflict, or potential conflict of interest

Personal data on employees is held in accordance with the provisions of the Companys GDPR policy which will be made available for inspection by you if required.

This policy [does not] form[s] part of your terms and conditions of employment.

Version: [1.0]

Issue date: [date]

Author: [name, job title]

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Get much more with our
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Changes in personal information policy
changes in personal information policy