Application acknowledgement (not able to contact candidate) letter
If you receive a job application for a suitable vacancy but have not been able to contact the applicant, send this model letter to acknowledge receipt and ask them to make contact.
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What is an Application acknowledgement (not able to contact candidate) letter?
A job application acknowledgement letter when unable to contact the candidate is a formal communication sent by an employer or hiring manager to acknowledge receipt of a job application, but without being able to contact the candidate.
This letter typically acknowledges the candidate's application and expresses appreciation for their interest in the position, but notes that the organisation has been unable to reach the candidate despite their best efforts. The letter may also encourage the candidate to reach out to the organisation if they become available or interested in the position in the future.
As soon as reasonably practical after an application has been received
The Employer (you) to the Candidate
Great Britain & NI (United Kingdom), Worldwide
What legislation and best practice guidelines have been taken into account in the development of this template?
- Equality Act 2010: Ensures that applicants are treated fairly and without discrimination during the application process based on protected characteristics such as age, gender, race, disability, religion, and sexual orientation.
- Data Protection Act 2018: Requires organisations to handle and process applicant data securely and in accordance with data protection principles, ensuring confidentiality and compliance with privacy laws.
- Employment Rights Act 1996: Imposes a duty on employers to provide written terms and conditions of employment, which may include acknowledgment of job applications as part of the recruitment process.
- General Data Protection Regulation (GDPR): Provides guidelines for the lawful processing of personal data, requiring organisations to obtain explicit consent from applicants for storing and processing their personal information.
- Human Rights Act 1998: Protects the right to privacy and a fair and just recruitment process, ensuring that applicants are treated with dignity and respect throughout the application process.
Other territories
Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.
In which communication or process sequence does this template belong?
Job application form template
If you are recruiting into your organisation, this model job application form template will help you to review candidates consistently and effectively.
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