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Grievance appeal hearing invitation letter

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Our Grievance Appeal Hearing Invitation Letter template invites employees to a formal appeal hearing, ensuring transparency and fairness in addressing grievances.

If an employee has appealed against the outcome of a grievance, this model letter template can be issued as an invitation for them to attend an appeal hearing.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a Grievance appeal hearing invitation letter?

This template serves to formally invite an employee to a grievance appeal hearing, outlining the date, time, and venue. By providing a structured format, it ensures clear communication and adherence to procedural fairness. This letter aims to uphold transparency, giving the employee an opportunity to present their case and seek resolution through a well-organized appeal process.

Best practice timescale for this to be issued
When should this letter be issued?
No later than 2 clear working days prior to the hearing, to ensure that the appealant has reasonable time to prepare
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Grievance appeal hearing invitation [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Grievance appeal hearing

You have appealed against [state decision and/or action by the company] confirmed to you in writing on [date].

Your appeal will be heard on [date] at [time], which is to be held at [venue] with [name].

The hearing is your opportunity to present your case and provide any new evidence you may have to challenge the original decision.

You are entitled, if you wish, to be accompanied by another work colleague or a trade union representative. If you require any adjustments to be made for thr hearing, please let us know in advance.

It is important to note that the decision of this hearing will be final and cannot be appealed again, therefore, we encourage you to come prepared with any evidence you wish to present and to take the opportunity to express your views and explain your position.

Please confirm your attendance by [Date]. If you have any questions, please do not hesitate to contact me.

I look forward to seeing you at the meeting.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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£ 9

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In which communication or process sequence does this template belong?

Previous step
Grievance decision appeal letter template

Our Grievance Decision Appeal Letter template empowers employees to present well-structured appeals, facilitating a fair and efficient grievance resolution process.

This step
Grievance appeal hearing invitation letter template
Next step
Grievance appeal hearing script

If an employee has appealed against the outcome of a grievance, use this model script in an appeal hearing.

Grievance appeal hearing invitation letter
grievance appeal hearing invitation letter