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Application acknowledgement letter

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An Application Acknowledgement Letter confirms receipt of a job application, expresses appreciation, and sets expectations for further communication.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is an Application acknowledgement letter?

The purpose of an Application Acknowledgement Letter is to confirm receipt of a job application, express gratitude for the applicant's interest, and provide an initial response timeline. It assures applicants that their application has been received and is being considered, creating a positive impression of the organization.

This letter serves to confirm that the employer has received the application and is in the process of reviewing it.

The letter typically includes information such as the position applied for, the date the application was received, and any other pertinent details. It may also thank the applicant for their interest in the position and express the employer's enthusiasm for the possibility of working together.

In addition to confirming receipt of the application, a job application acknowledgement letter may also provide the applicant with an estimated timeline for the hiring process and any next steps, such as scheduling an interview or requesting additional information.

Sending a job application acknowledgement letter can help to establish a positive relationship with the applicant and maintain open communication throughout the hiring process. It can also help to reduce any anxiety or uncertainty the applicant may have about the status of their application.

Best practice timescale for this to be issued
When should this letter be issued?
As soon as reasonably practical after an application has been received
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Candidate
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

What legislation and best practice guidelines have been taken into account in the development of this template?

United Kingdom
  • Equality Act 2010: Ensures that applicants are treated fairly and without discrimination during the application process based on protected characteristics such as age, gender, race, disability, religion, and sexual orientation.
  • Data Protection Act 2018: Requires organisations to handle and process applicant data securely and in accordance with data protection principles, ensuring confidentiality and compliance with privacy laws.
  • Employment Rights Act 1996: Imposes a duty on employers to provide written terms and conditions of employment, which may include acknowledgment of job applications as part of the recruitment process.
  • General Data Protection Regulation (GDPR): Provides guidelines for the lawful processing of personal data, requiring organisations to obtain explicit consent from applicants for storing and processing their personal information.
  • Human Rights Act 1998: Protects the right to privacy and a fair and just recruitment process, ensuring that applicants are treated with dignity and respect throughout the application process.

Other territories

Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.

Application acknowledgement [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Re: [insert job title]

I am writing to acknowledge receipt of your recent job application for the [Position Name] role at our organisation. Thank you for expressing your interest in joining our team!

We appreciate the time and effort you took to submit your application, and we want you to know that we have received it and are in the process of reviewing your qualifications. We are currently reviewing all applications and will be in touch soon to let you know if you have been selected for further consideration.

In the meantime, please do not hesitate to reach out to us if you have any questions or require any additional information about the role or our organisation. You can reach us at [contact information].

Thank you again for your interest in joining our team, and we look forward to the possibility of working together in the future.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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Job application form template

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Application acknowledgement letter template
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Use this model rejection before interview letter to inform candidates that they have not been selected for interview, with text to describe the reason(s) for that decision.

Application acknowledgement letter
application acknowledgement letter