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Time Off In Lieu (TOIL) Request form

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Our Time Off In Lieu (TOIL) Request Form Template enables employees to formally request time off in lieu, specifying details such as worked hours, streamlining the request process.

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How long to understand and implement this form?
5 mins
Word count
How many words in this form?
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What is a Time Off In Lieu (TOIL) Request form?

The Time Off In Lieu (TOIL) Request Form is a structured document designed to facilitate the formal request process for employees seeking to utilise accrued compensatory time off in lieu of overtime worked. It provides a standardised format for employees to detail their accrued TOIL hours, specify the requested time off, and seek approval from their supervisors or HR department. This form ensures a clear and documented process for employees to utilise their earned TOIL hours while maintaining compliance with company policies and procedures.

By utilising the TOIL Request Form, employees can efficiently communicate their TOIL accruals and manage their work-life balance effectively. It offers a straightforward mechanism to request and schedule time off, enabling employees to utilise their earned compensatory hours without disrupting workflow or compromising productivity. Additionally, the form streamlines the approval process, ensuring that supervisors or HR personnel can assess and manage TOIL requests consistently and fairly across the organisation.

In summary, the TOIL Request Form serves as a practical tool to formalise the process of requesting and approving time off in lieu of overtime worked. It empowers employees to manage their accrued TOIL hours efficiently while enabling employers to maintain operational continuity and compliance with company policies regarding compensatory time off.

Best practice timescale for this to be issued
When should this form be issued?
As and when required
Issued by who, to whom
Who should issue this form, and to whom?
The Employee to the Employer (you)
Applicable legal jurisdictions
In which jurisdictions can this form be used?
Great Britain & NI (United Kingdom), Worldwide

What legislation and best practice guidelines have been taken into account in the development of this template?

United Kingdom
  • Employment Rights Act 1996: Provides the legal framework for employees to request rest periods and time off, potentially encompassing TOIL requests.

  • Working Time Regulations 1998: Specifies rules on working hours, rest breaks, and compensatory rest, likely impacting TOIL request processes.

  • Equality Act 2010: Ensures fair treatment in the TOIL request process, preventing discrimination based on protected characteristics.

  • Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data in compliance with data protection principles within the TOIL request form.

  • Employment Contracts: Provisions within individual employment contracts may influence TOIL request procedures and conditions.

Other territories

Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.

Time Off In Lieu (TOIL) Request

Employee Information:

Employee Name:  

TOIL Request Details:

Date(s) of Extra Hours Worked:  
Total Extra Hours Worked:  
Reason for Additional Hours:  

Proposed TOIL Dates:

Date(s) Requested for TOIL:  
Total TOIL Hours Requested:  

Employee Declaration:

I, [Employee Name], hereby declare that the information provided in this TOIL request form is accurate to the best of my knowledge. I understand that the utilization of TOIL hours is subject to company policies and departmental needs.

Employee Signature:  
Additional Comments:  


Manager's Approval:

Not Approved  
Additional Comments:  

Version: [1.0]

Issue date: [date]

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£ 9

Get much more with our
Absence and attendance template toolkit:
Time Off In Lieu (TOIL) Request form
time off in lieu (toil) request form