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Share Scheme Trustee Appointment letter

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Use this Share Scheme Trustee Appointment letter template to appoint a trustee for your company's share scheme.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a Share Scheme Trustee Appointment letter?

The purpose of this Share Scheme Trustee Appointment letter is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Share Scheme Trustee Appointment letter, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Best practice timescale for this to be issued
When should this letter be issued?
As and when required
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Share Scheme Trustee Appointment [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Appointment as Trustee for [Company Name]'s Share Scheme

[Trustee's Name]

[Trustee's Address]

1. Introduction

I am writing to officially appoint you as a Trustee for [Company Name]'s Share Scheme, effective from [Appointment Date]. Your role as Trustee is essential in overseeing and managing the assets and operations related to our share scheme.

2. Duties and Responsibilities

As a Trustee, your primary duties and responsibilities include, but are not limited to:

  • Holding, safeguarding, and managing the shares and assets allocated to the share scheme participants.
  • Ensuring compliance with all relevant laws, regulations, and share scheme documentation.
  • Distributing shares and benefits to eligible participants as outlined in the scheme's rules and provisions.
  • Acting in the best interests of share scheme participants and upholding the fiduciary duty associated with the role.
  • Maintaining accurate records and providing periodic reports to share scheme administrators and participants.
  • Safeguarding the confidentiality of share scheme participants' information and transactions.

3. Terms of Appointment

Your appointment as Trustee is for an initial term of [Specify Term, e.g., three years], subject to renewal or extension as deemed necessary by [Company Name]. Your performance and adherence to your fiduciary duties will be reviewed periodically.

4. Compensation

[Company Name] will compensate you for your services as Trustee. The compensation details, including payment frequency and amounts, will be provided in a separate agreement or as specified in the share scheme's rules.

5. Termination

Your appointment as Trustee may be terminated by [Company Name] for any reason with written notice. Likewise, you may resign from your role as Trustee with written notice to [Company Name].

6. Acceptance of Appointment

By accepting this appointment, you acknowledge and accept your responsibilities as Trustee for [Company Name]'s Share Scheme. You agree to act diligently, ethically, and in the best interests of share scheme participants.

Please sign and return a copy of this letter to confirm your acceptance of the Trustee role.

7. Conclusion

We believe that your expertise and commitment will significantly contribute to the success and integrity of our share scheme. We look forward to a productive and mutually beneficial working relationship.

If you have any questions or require further clarification regarding your role as Trustee, please do not hesitate to contact [Contact Information].


Accepted by:

[Trustee's Signature] [Date]

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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£ 9

Get much more with our
Share Schemes template toolkit:
Share Scheme Trustee Appointment letter
share scheme trustee appointment letter