Offer of employment withdrawal letter

Offer of employment withdrawal [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Offer of employment withdrawal

I trust this letter finds you in good health. We would like to express our gratitude for the time and effort you invested in the interview process for the [Job Position] at [Your Company Name]. Your qualifications and experience were impressive, and we were genuinely excited about the prospect of you joining our team.

However, as we discussed [via phone | in person] on [date], we regret to inform you that we must retract the offer of employment extended to you on [Offer Date]. The reason for this decision is [insert details here, such as unforseen company circumstances / organisation restructure / result of employee vetting / candidate not providing satisfactory references etc.].

We understand the disappointment that this decision will bring. This decision was not taken lightly.

[If candidate has not yet accepted the offer]

As of [Current Date], we noticed that you had not yet formally accepted the offer, and it remained conditional.

[If candidate has accepted the offer]

We will provide you with payment in respect of your [contractual | statutory] notice period].

OR

We are open to discussions regarding compensation to ease this transition. 

If you have any questions or require further information regarding this decision, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].

We genuinely appreciate your understanding in this matter and wish you every success in your future endeavours. We hope that your career continues to flourish and that our paths may cross again in the future.

Yours [faithfully | sincerely],

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]