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Long service thank you letter

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Our Long Service Thank You Letter Template expresses gratitude, boosting employee morale and acknowledging their dedication.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a Long service thank you letter?

The purpose of the long service thank you letter or long service letter for an existing employee is to express gratitude and appreciation for the employee's loyalty, dedication, and hard work over a significant period of time. It serves as a way for the company or organisation to acknowledge the employee's contributions, recognise their achievements, and express how their efforts have positively impacted the company or organisation.

Such letters also often include a small token of appreciation, such as a gift or award, to commemorate the employee's service and signify their value to the company. Additionally, these letters can help to build morale and foster a positive workplace culture by showing employees that their contributions are recognised and valued.

Best practice timescale for this to be issued
When should this letter be issued?
Upon reaching 10, 20, 30, 40 years service etc
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

What legislation and best practice guidelines have been taken into account in the development of this template?

United Kingdom

The implementation of a Long Service Thank You Letter Template is not specifically governed by employment legislation, as it is not a legal requirement. However, it aligns with the principles of employee recognition, appreciation, and positive workplace culture, which are supported by various UK employment laws and guidelines. Here are some relevant factors:

  • Employment Contracts and Policies: The template should align with the company's policies and practices related to employee recognition and appreciation.

  • Equality Act 2010: Ensures that appreciation and recognition are provided without discrimination based on protected characteristics.

  • ACAS Guidelines on Employee Recognition: Offers best practices and guidance on recognizing and rewarding employees for their long service and dedication.

  • Data Protection Act 2018: Ensures that any employee data included in the letter is handled securely and confidentially.

While not directly governed by employment legislation, implementing a "Long Service Thank You Letter Template" aligns with best practices and fosters positive employee relations, which can contribute to employee satisfaction, engagement, and retention. It helps create a supportive and appreciative workplace culture, which in turn can have positive effects on employee motivation and productivity.

Other territories

Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.

Long service thank you [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],

I am writing to express our deepest appreciation for your long and dedicated service to [Company Name]. We are incredibly fortunate to have had you as a valued member of our team for [number of years] years. Your hard work, loyalty, and dedication have been instrumental in our success and growth as a company.

Throughout your years of service, you have consistently demonstrated outstanding professionalism, commitment, and excellence in your work. Your expertise, skills, and unwavering work ethic have set an example for all of us, and we have all benefited from your contributions.

We would like to take this opportunity to acknowledge and thank you for the invaluable contributions you have made to our organisation. Your work has been exceptional, and we truly appreciate your dedication, loyalty, and commitment to the company's success.

As a token of our appreciation, we would like to present you with a [gift] as a small gesture of our gratitude. It is our way of saying thank you for all that you have done for the company and our team.

We hope that you will continue to be a part of our organisation for many years to come. Your hard work and dedication have been instrumental in our growth, and we are grateful for your contributions to our success.

Once again, thank you for your outstanding service, dedication, and loyalty to [Company Name]. We wish you continued success in your career and look forward to working with you for many more years to come.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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Long service thank you letter
long service thank you letter