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Criminal Records Check Consent letter

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Our Criminal Records Check Consent letter template simplifies obtaining employee consent for background checks, ensuring compliance and efficient record keeping.

Use our Criminal Records Check Consent letter to seek permission from an individual to conduct a background check for employment.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a Criminal Records Check Consent letter?

The purpose of a request for consent to perform a criminal records check letter is to inform the job applicant that a criminal records check is a requirement for employment and to obtain their consent to carry out such a check. This letter also serves as a formal request for the applicant's authorization to perform a check of their criminal history.

By obtaining consent, the employer can verify that the candidate has provided accurate and truthful information in their application, and can assess any potential risks associated with hiring the candidate. This process can help to ensure that the employer is providing a safe and secure working environment for their employees and customers.

Best practice timescale for this to be issued
When should this letter be issued?
Included in a package of other pre-employment forms and documents provided to the employee upon acceptance of a job offer or conditional offer of employment
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Candidate
Applicable legal jurisdiction
In which jurisdiction can this letter be used?
Great Britain & NI (United Kingdom)

How can I ensure that this letteris executed effectively?

Step Description Responsibility Timing
1 Identify employees requiring criminal records check consent. HR Ongoing
2 Prepare Criminal Records Check Consent letter with employee details. HR Before sending
3 Obtain employee's signature on the associated form. Employee During meeting
4 Submit the signed consent letter for the records check. HR After signature
5 Keep a copy of the signed consent letter for records. HR Ongoing

What legislation and best practice guidelines have been taken into account in the development of this template?

Employment Legislation governing Criminal Records Check Consent in the UK:

  • The Rehabilitation of Offenders Act 1974: This act sets out the process for determining when a conviction becomes "spent" and no longer needs to be disclosed.

  • The Data Protection Act 2018: This act regulates the processing of personal data, including criminal records, and sets out the rights of individuals in relation to their data.

  • The Equality Act 2010: This act prohibits discrimination on the grounds of a person's criminal record, except in certain circumstances where the offence is relevant to the job in question.

  • The Safeguarding Vulnerable Groups Act 2006: This act requires certain individuals, such as those working with children or vulnerable adults, to undergo an enhanced criminal records check before they can start work.

It's worth noting that employers must comply with relevant legislation when requesting criminal records checks, and that any personal information obtained through this process must be handled securely and confidentially.

Criminal Records Check Consent [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Request for Criminal Records Check Consent

As part of our recruitment process, we require all candidates to undergo a criminal records check. This check is necessary to ensure that we are providing a safe and secure working environment for our employees and customers.

We understand that a criminal record does not necessarily prevent someone from being a good employee, and we will consider each case on an individual basis. However, failure to disclose any relevant information may result in the withdrawal of any job offer made.

Therefore, we require your consent to carry out a criminal records check. Please complete the attached form and return it to us as soon as possible.

If you have any questions or concerns regarding this process, please do not hesitate to contact us.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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Criminal Records Check Consent letter
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