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Criminal Records Check Consent form

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Our Criminal Records Check Consent form template ensures seamless and compliant processing of applicant background checks.

Use our Criminal Records Check Consent form to gain written authorisation from an individual to conduct a background check for employment.

Reading time
How long to understand and implement this form?
5 mins
Word count
How many words in this form?
141
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What is a Criminal Records Check Consent form?

A Criminal Records Check Consent Form is a legal document used by employers in the UK to obtain an applicant's consent to conduct a criminal records check. A criminal records check is a process that involves checking an individual's criminal history and includes a check of the Police National Computer (PNC) and relevant barred lists.

By signing the form, the applicant gives their consent for the employer to conduct the criminal records check as part of the recruitment process. The form also outlines the purpose of the criminal records check, which is to assess the applicant's suitability for the job.

Best practice timescale for this to be issued
When should this form be issued?
Included in a package of other pre-employment forms and documents provided to the employee upon acceptance of a job offer or conditional offer of employment
Issued by who, to whom
Who should issue this form, and to whom?
The Candidate to the Employer (you)
Applicable legal jurisdiction
In which jurisdiction can this form be used?
Great Britain & NI (United Kingdom)

How can I ensure that this formis executed effectively?

Step Description Responsibility Timing
1 Inform the applicant about the need for a criminal records check and provide them with the Criminal Records Check Consent Form. HR During Application
2 Applicant completes the Criminal Records Check Consent Form, providing necessary information. Applicant Before Employment
3 HR verifies the information provided and initiates the criminal records check process. HR After Receiving Form
4 Once the results are received, review and assess the criminal records check. HR, Management Upon Receiving Results
5 Based on the assessment, determine the suitability of the applicant for the role. HR, Management After Reviewing Results

What legislation and best practice guidelines have been taken into account in the development of this template?

  • The Rehabilitation of Offenders Act 1974: This act sets out the process for determining when a conviction becomes "spent" and no longer needs to be disclosed.

  • The Data Protection Act 2018: This act regulates the processing of personal data, including criminal records, and sets out the rights of individuals in relation to their data.

  • The Equality Act 2010: This act prohibits discrimination on the grounds of a person's criminal record, except in certain circumstances where the offence is relevant to the job in question.

  • The Safeguarding Vulnerable Groups Act 2006: This act requires certain individuals, such as those working with children or vulnerable adults, to undergo an enhanced criminal records check before they can start work.

Criminal Records Check Consent

I, [Applicant Name], hereby give my consent to [Company Name] to conduct a criminal records check as part of the recruitment process for the position of [Job Title].

I understand that the criminal records check will be conducted by a Disclosure and Barring Service (DBS) registered body and will include a check of the Police National Computer (PNC) and relevant barred lists.

I also understand that any information obtained as a result of this criminal records check will be treated as confidential and used solely for the purposes of assessing my suitability for employment.

I understand that the results of the criminal records check will be discussed with me before any decision is made on my employment.

I hereby declare that the information provided on this form is accurate and complete to the best of my knowledge.

Signed: _____________________________ Date: _______________________________

Version: [1.0]

Issue date: [date]

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criminal records check consent form