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Internal applicant offer letter

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An internal applicant offer letter is essential to confirm the terms of a new position, avoiding any misunderstandings and ensuring a smooth transition.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is an Internal applicant offer letter?

An Internal Applicant Offer Letter is used by an employer to communicate a job offer to a current employee who has applied for an open position within the organisation. The letter outlines the terms and conditions of employment, including job title, duties, compensation, benefits, and start date.

It is important that the Internal Applicant Offer Letter is drafted in a clear and concise manner, outlining all of the terms and conditions of employment. This can help to avoid any misunderstandings or confusion between the employer and employee.

Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Internal applicant offer [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],

I am pleased to inform you that you have been selected as the successful candidate for the position of [Position Name] within [Department Name]. As an internal applicant, you have demonstrated a strong understanding of our organization, and your skills and experience make you an excellent fit for the role.

Your new position will come with a salary of [Salary Amount], which is commensurate with your experience and qualifications. In addition to this, you will receive [Benefits Package], including health, dental, and vision insurance, retirement savings plan, and paid time off.

Your new role will commence on [Start Date], and you will be reporting to [Manager Name]. Your duties will include [List of Duties], and you will be expected to demonstrate a high level of professionalism and commitment to the success of our organization.

We are confident that you will make a significant contribution to our team and look forward to your continued success within our organization. Please sign and return a copy of this letter to indicate your acceptance of the terms of the position.

Once again, congratulations on your new role, and we look forward to working with you.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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£ 15

Get much more with our
Job offer template toolkit:
Internal applicant offer letter
internal applicant offer letter