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Flexible working meeting script

£ 9
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Flexible and hybrid working template toolkit:

Our Flexible Working Meeting Script template guides productive discussions, ensuring clear communication and mutual understanding of flexible work arrangements.

Reading time
How long to understand and implement this script?
5 mins
Word count
How many words in this script?
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What is a Flexible working meeting script?

This template offers a structured framework for conducting discussions about flexible working arrangements between employees and employers. It guides the conversation, covering topics such as proposed changes, benefits, and potential challenges. The script aims to ensure productive and transparent communication, fostering a collaborative atmosphere while exploring flexible work options.

Best practice timescale for this to be issued
When should this script be issued?
During the meeting itself
Issued by who, to whom
Who should issue this script, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdiction
In which jurisdiction can this script be used?
Great Britain & NI (United Kingdom)

Flexible working meeting Script [Delete this line]


  1. Welcome everyone to the meeting.
  2. Acknowledge that you will aim to provide an outcome within 2 months of the original application.
  3. Explain your involvement; to recommend an outcome to the Departmental Director.
  4. Explain roles (you as chair, me taking notes)
  5. Explain that a decision is not likely to be made in the meeting, but we will aim to make that decision as soon as possible.
  6. Acknowledge if they are accompanied, or not (he had the option to bring a colleague).

Review application

  1. Go through their original application to check that there are no additions/changes
  2. Ask what is the reason for the application?
  3. Ask what they think the impact would be
  4. Ask them to add any additional information to support their application.
  5. Ask any additional questions to help support your decision about the outcome, make challenges etc.


  1. Reiterate that a decision will be made as soon as possible.
  2. Explain that if the organisation is not able to accommodate the application, this will be explain in full and it may seek to find a suitable compromise.

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£ 9

Get much more with our
Flexible and hybrid working template toolkit:

In which communication or process sequence does this template belong?

Previous step
Flexible working application meeting invitation letter template

Our Flexible Working Application Meeting Invitation Letter template invites employees to discuss flexible work arrangements, promoting work-life balance and open communication.

This step
Flexible working meeting script
Next step
Flexible working request acceptance letter template

Use this model letter to provide an employee with formal acceptance of their flexible working request.

Flexible working meeting script
flexible working meeting script