Contract variation proposal letter

Contract variation proposal [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Following the [group/department/team] meeting on [date], you will be aware that [Company] is proposing a change to your terms and conditions of employment.

The proposed variation is [describe the variation in detail, such as a reduction in salary, new working hours, or a change of workplace].

The rationale for the change is [provide arguments for the suggested modification].

We would like to meet with you individually to discuss the proposed change to your employment contract. We propose holding this meeting on [day], [time], and [location].

[name] will chair the meeting, and [name] will also be present. The meeting will be an opportunity to discuss.

• The reasons why we feel that it is necessary to make the variation.
• How it impacts on you as an individual;
• The alternatives to making the variation.

If the time or date of the proposed meeting is not suitable for you, please contact me and I will endeavour to reschedule the meeting to suit all parties.

Yours [faithfully | sincerely],

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]