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Dismissal confirmation meeting script

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Our Dismissal Confirmation Meeting Script template provides a structured approach, maintaining sensitivity and clarity while discussing the reasons for dismissal with the employee.

Reading time
How long to understand and implement this script?
5 mins
Word count
How many words in this script?
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What is a Dismissal confirmation meeting script?

This script template offers a structured framework for conducting dismissal meetings, ensuring a respectful and consistent approach. It outlines the process, covers key points, and provides guidance for communicating the decision clearly and empathetically. The script aims to facilitate a well-managed and sensitive discussion, promoting transparency while minimising the potential distress associated with the termination of employment.

Best practice timescale for this to be issued
When should this script be issued?
During the meeting itself
Issued by who, to whom
Who should issue this script, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this script be used?
Great Britain & NI (United Kingdom), Worldwide

Dismissal confirmation meeting Script [Delete this line]


  • Thank you for joining us today, [Employee's Name]. [HR Representative's Name], if present, may also introduce themselves.

[Purpose of the Meeting]

  • We have gathered today to discuss the outcome of our previous meeting and to formally communicate the decision that has been reached regarding your employment.

[Review of Previous Discussion]

  • In our previous meeting on [Date of Previous Meeting], we discussed [briefly recap the nature of the issue discussed and the options considered].

[Decision Outcome]

  • After careful consideration of all available information and our discussion, we have come to a decision regarding your employment.
  • Unfortunately, the decision has been made to terminate your employment with [Company Name], effective [Effective Date of Termination]. This decision is based on [briefly outline the specific reasons for the dismissal, such as performance issues, misconduct, etc.].

[Details of Termination]

  • Your final salary will include [details about final salary components, unused leave, etc.]. You will also receive any necessary paperwork related to your termination, including [mention any relevant documents].

[Return of Company Property]

  • We kindly request that you return all company property, including [list specific items like keys, access cards, equipment, etc.], by [Deadline for Property Return]. You can coordinate the return of these items with [HR Representative's Name].

[Severance or Exit Package Information (if applicable)]

  •  [If applicable, provide information about any severance or exit package that the employee will receive, including details on benefits continuation, outplacement services, etc.]

[Next Steps]

  • In the coming days, you will receive a formal written notice of your termination that will outline the details we've discussed today. If you have any questions or concerns, please feel free to reach out to [HR Representative's Name] or myself.


  • We kindly request that you maintain the confidentiality of our discussion and the details of your dismissal.

[Acknowledgment of Understanding]

  • We would appreciate it if you could acknowledge your understanding of today's discussion. This will help us ensure that there is a clear record of our conversation.

[Closing Remarks]

  • We understand that this news may be difficult to digest. We genuinely appreciate the contributions you've made during your time at [Company Name]. We wish you the best in your future endeavors.

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£ 9

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In which communication or process sequence does this template belong?

Previous step
Guide to dismissing an employee with less than two years service

If you are considering dismissing an employee with less than two years continuous service, this guide will help you understand the risks and the process.

This step
Dismissal confirmation meeting script
Next step
Less than two years service dismissal letter template

Our Less than Two Years Service Dismissal Letter template helps employers notify employees of their termination before completing two years of service.

Dismissal confirmation meeting script
dismissal confirmation meeting script