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Persistent short-term absence dismissal letter

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Our Persistent Short-Term Absence Dismissal Letter template communicates the decision to dismiss an employee due to recurrent absences, maintaining professionalism and clarity.

If an employee has previously been warned for persistent short term absence, but there has been no improvement, send this model letter to confirm dismissal.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a Persistent short-term absence dismissal letter?

This letter template is designed to formally communicate the decision to dismiss an employee due to recurring short-term absences. It outlines the reasons, relevant information, and effective date of dismissal. The letter serves to provide a clear explanation of the decision, adhere to legal requirements, and conclude the employment relationship when persistent short-term absences become unmanageable.

Best practice timescale for this to be issued
When should this letter be issued?
As soon as possible after a decision is made
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Persistent short-term absence dismissal [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],

I refer to the disciplinary hearing on [date] concerning your unsatisfactory number of absences from work.

Following a review of your attendance record, discussions with you and a number of warnings, you were given a final written warning on [date] following the above hearing. In that letter you were warned that if your attendance record did not improve within [time period] [to a satisfactory standard], [Company] would terminate your employment.

At the disciplinary hearing on [date], we discussed your continued absences and you could give us no assurance that your attendance would improve in the future.

I regret that [Company] has therefore decided to terminate your employment on [date] at the end of your [number of weeks] notice period.


I regret that [Company] has therefore decided to terminate your employment on [date] and you will not be required to work out your notice period. [Company] will make a payment to you in lieu of your notice period. Please note that all benefits under your contract will come to an end on [date of termination].]

You have the right of appeal against this decision. Your appeal should be directed to [Name | the HR Department | HR Services] within [number] days of receiving this letter. It should set out in full the reason(s) for your appeal.


Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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£ 9

Get much more with our
Dismissal template toolkit:
Persistent short-term absence dismissal letter
persistent short-term absence dismissal letter