Exit interview questions form
Our Exit Interview Questions Form ensures a thorough and structured approach to gathering valuable feedback from departing employees.
If an employee is leaving, use this model form template in an exit interview to ask questions about their experience, and their reasons for leaving the organisation.
10 mins
1,017
What is an Exit interview questions form?
The Exit Interview Questions Form Template ensures meaningful and productive conversations to understand reasons for leaving and improve the employer-employee relationship.
It covers essential categories and is best conducted a week before the employee's departure.
No later than 1 week before the employee leaves the organisation
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
How can I ensure that this formis executed effectively?
| Step | Description | Responsibility | Timing |
| 1 | Notify the departing employee about the exit interview. | HR/Manager | Before last day |
| 2 | Schedule the exit interview meeting. | HR/Manager | Before last day |
| 3 | Conduct the exit interview using the Questions Form. | HR/Manager | No later than 10 days before employment ends |
| 4 | Gather and record the employee's feedback and responses. | HR/Manager | During interview |
| 5 | Analyze the feedback to identify areas for improvement. | HR/Management | After interview |
What legislation and best practice guidelines have been taken into account in the development of this template?
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Data protection: Employers must comply with the requirements of the General Data Protection Regulation (GDPR) when collecting and processing personal data from employees. This means that employers must obtain consent from employees before collecting their personal data, and must ensure that the data is stored securely and used only for the purposes for which it was collected.
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Discrimination: Employers must ensure that exit interview questions do not discriminate against employees on the basis of any protected characteristics, such as age, gender, race, religion, or sexual orientation.
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Confidentiality: Employers must ensure that the information collected during the exit interview is treated confidentially and is only shared on a need-to-know basis. This means that only those individuals who need to see the information should have access to it.
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Exit interview process: Employers must ensure that the exit interview process is fair and consistent for all employees, and that employees are not treated unfairly or discriminated against on the basis of their employment status or any other factors.
There is no legal requirement to conduct an exit interview, but they can provide you with some useful information about underlying issues within your organisation.
Other territories
Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.
In which communication or process sequence does this template belong?
Exit interview meeting invitation letter template
Our Exit Interview Meeting Invitation Letter template streamlines the process, ensuring a smooth and professional communication with departing employees.
