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Parental leave confirmation letter

£ 9
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Parental and family template toolkit:
If you wish to agree to a request for parental leave, issue this model letter template to provide the employee with formal confirmation.
Reading time
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5 mins
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What is a Parental leave confirmation letter?

This letter should be given to the employee within 7 days of receiving the request for parental leave.

Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Parental leave confirmation [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],

I'm referring to your request [in the form dated [date]/on [date]] to take unpaid parental leave in connection with [name of child] from [date] to [date].

I can confirm that your request for parental leave has been granted. Your last day of employment prior to your parental leave is [date], and you must report back to work on [date].

The following benefits are suspended during parental leave, in addition to your regular pay: [list the suspended benefits]. In other respects, your contract of employment remains in place and your continuity of employment is not broken by your period of parental leave.

After taking this parental leave, you will have [[number] [weeks'/days'] parental leave entitlement left to take in the 12-month period from [date] to [date]/exhausted your parental leave entitlement in the 12-month period from [date] to [date] because you can only take four weeks of parental leave in any given year. However, you still have the right to [number] [weeks'/days'] of parental leave to use in respect to this child after that 12-month window.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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£ 9

Get much more with our
Parental and family template toolkit:
Parental leave confirmation letter
parental leave confirmation letter