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Parental leave confirmation letter

£7
Word count
Template words
174
Reading time
Reading time
5 mins

If you wish to agree to a request for parental leave, issue this model letter template to provide the employee with formal confirmation.

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What is a Parental leave confirmation letter?

This letter should be given to the employee within 7 days of receiving the request for parental leave.

Best practice timescale for this to be issued
When should this letter be issued?
As soon as possible after the decision has been made
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Parental leave confirmation [Delete this line]

[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

I'm referring to your request [in the form dated [date]/on [date]] to take unpaid parental leave in connection with [name of child] from [date] to [date].

I can confirm that your request for parental leave has been granted. Your last day of employment prior to your parental leave is [date], and you must report back to work on [date].

The following benefits are suspended during parental leave, in addition to your regular pay: [list the suspended benefits]. In other respects, your contract of employment remains in place and your continuity of employment is not broken by your period of parental leave.

After taking this parental leave, you will have [[number] [weeks'/days'] parental leave entitlement left to take in the 12-month period from [date] to [date]/exhausted your parental leave entitlement in the 12-month period from [date] to [date] because you can only take four weeks of parental leave in any given year. However, you still have the right to [number] [weeks'/days'] of parental leave to use in respect to this child after that 12-month window.

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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parental leave confirmation letter