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Training request meeting invitation letter

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If an employee requests approval to attend external training or development, issue this model letter as invitation to a meeting to discuss it further.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a Training request meeting invitation letter?

The purpose of this Training request meeting invitation letter is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Training request meeting invitation letter, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Training request meeting invitation [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],

Thank you for [your letter/email/submitting the form] making a request in relation to study or training, which we received on [date]. We would like to discuss your request with you to establish its relevance to your employment and to the business and consider whether or not granting the request is practicable. I therefore suggest that you come to a meeting with [name of manager] on [date] at [time]. You may, if you wish, bring a fellow worker of your choice with you to the meeting.

Following the meeting, a decision will be made on the feasibility of your request and the decision will be communicated to you in writing no later than 14 days after the meeting. We will endeavour to grant your request in relation to study or training if it is at all possible to do so, but we will need also to consider the effects of the request on the organisation, the work of your department and your colleagues.

[We may also wish to discuss with you alternative ways in which your training needs may be met. It would therefore be helpful if you are willing at the meeting to discuss possible alternative training arrangements with a view to seeking a compromise that suits both parties (if this is necessary).]

In the event that the organisation decides to refuse your request, we will explain in writing the reason why we believe that granting your request is not feasible.

Please could you telephone [name] to confirm whether or not you are able to attend the meeting suggested above or, if not, to suggest an alternative time and date. 

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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£ 9

Get much more with our
Learning and development template toolkit:
Training request meeting invitation letter
training request meeting invitation letter