Maternity suspension on medical grounds letter
Our Maternity Suspension on Medical Grounds Letter template helps employers navigate the process, ensuring clear, compassionate, and compliant communication with employees.
10 mins
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What is a Maternity suspension on medical grounds letter?
A Maternity Suspension on Medical Grounds Letter is a letter that is issued to an employee who is pregnant and has been suspended from work due to medical reasons. The purpose of the letter is to confirm the decision to suspend the employee and to outline the reasons why the suspension has been deemed necessary.
The letter should explain that the suspension is necessary to protect the health and safety of the employee and their unborn child, as well as to comply with the employer's obligations under UK employment law. The letter should also provide information on the expected duration of the suspension and any benefits or entitlements that the employee will receive during this time.
In addition to providing information on the suspension itself, the letter should also outline the process for the employee's return to work. This may include information on any medical assessments or consultations that the employee must undergo before being allowed to return to work, as well as any adjustments or accommodations that may be required to ensure a safe and healthy work environment for the employee and their unborn child.
By providing a clear and concise Maternity Suspension on Medical Grounds Letter, the employer can demonstrate their commitment to protecting the health and safety of their employees and complying with UK employment law. The letter also helps to ensure that the employee is fully informed about the reasons for their suspension and what they can expect during this time.
The letter should be issued before the employee's suspension takes effect and should be given to the employee in person or sent to them by registered post.
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
What legislation and best practice guidelines have been taken into account in the development of this template?
Here are some key UK employment legislation that are relevant to the issuance of a Maternity Suspension on Medical Grounds Letter:
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The Health and Safety at Work Act 1974 places a legal duty on employers to ensure the health, safety and welfare of their employees.
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The Management of Health and Safety at Work Regulations 1999 require employers to carry out a risk assessment of their workplace and to take appropriate measures to eliminate or control any identified risks.
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The Employment Rights Act 1996 gives pregnant employees the right to be suspended from work on full pay if continuing to work could put their health or safety, or that of their unborn child, at risk.
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The Equality Act 2010 prohibits discrimination against employees on the basis of pregnancy or maternity.
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The Maternity and Parental Leave etc. Regulations 1999 require employers to provide pregnant employees with a risk assessment of their workplace, and to take appropriate action to address any identified risks.
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The letter should also provide information on any benefits or entitlements that the employee will receive during the suspension period, including their right to receive their full pay during this time.
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The employer should ensure that the employee is kept informed of any developments during the suspension period, including any changes to their expected return date or any additional medical assessments that they may be required to undergo.
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Employers must not discriminate against employees on the basis of their pregnancy or maternity status and must provide appropriate support and accommodations to ensure a safe and healthy work environment for their employees.
Other territories
Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.
