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TUPE employee representative election results letter

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If TUPE is proposed, send this model letter to affected employees to confirm the results of an election for employee representatives.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
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What is a TUPE employee representative election results letter?

A TUPE employee representative election results letter is sent to employee representatives to inform them of the results of an election held to appoint employee representatives, as required under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE).

The TUPE employee representative election results letter typically includes information such as the names of the elected employee representatives, the number of votes each candidate received, and the total number of votes cast. The letter may also include information about any further steps that need to be taken to establish the employee representative body.

The purpose of the letter is to inform the employee representatives of the results of the election, to enable them to begin representing the interests of their constituents and engaging in the consultation process with the employer. This helps to ensure that the consultation process is conducted in a fair and transparent manner and provides evidence that the employer has complied with its legal obligations under TUPE.

Best practice timescale for this to be issued
When should this letter be issued?
5 to 3 weeks before transfer
Issued by who, to whom
Who should issue this letter, and to whom?
The Outgoing employer to the Employee
Applicable legal jurisdiction
In which jurisdiction can this letter be used?
Great Britain & NI (United Kingdom)

What legislation and best practice guidelines have been taken into account in the development of this template?

When a business or part of a business is transferred to a new employer, TUPE requires the employer to inform and consult with affected employees and their representatives about the transfer and any measures that the new employer plans to take in relation to their employment. The employer must also consult with any employee representatives, such as trade union representatives or elected employee representatives.

TUPE employee representative election results [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Results of election of employee representatives

The election of employee representatives to represent [all affected employees/affected employees in the [details of constituency] ] has now been completed. [Name(s)] [has/have] been elected to represent affected employees [in your constituency].

Your employee representative[s] [has/have] been elected to represent your views in the forthcoming consultation process on the proposed transfer of the business, which will commence on [date].

Your representative[s] will take an active part in the process by:

  • receiving specified information from the employer regarding the proposed TUPE transfer, including any measures that either party to the transfer envisages taking in connection with it;
  • conveying this information to the employees they represent;
  • representing the views and opinions of the employees they represent in any consultation process;
  • taking reasonable steps to ensure that the views of the affected employees are taken into account by the employer as part of any consultation process; and
  • reporting back to the employees on the outcome of any meetings with the organisation.

[A meeting will be held for [all employees who are affected by the process/you and the other employees in your constituency], at [location] on [date] at [time]. The results of the election will be confirmed at this meeting and you will be given further information about the representatives and their role within the consultation process.]

Your representative[s] will be in touch in due course regarding the next steps in the consultation process. However, if you have any questions regarding the election or the informing and consultation process, please do not hesitate to contact [me/name of appropriate person].

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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In which communication or process sequence does this template belong?

Previous step
TUPE employee representatives ballot form template

Use this model ballot form in the election of employee information and consultation representatives, as part of a TUPE transfer.

This step
TUPE employee representative election results letter template
Next step
TUPE confirmation of consultation to representatives letter template

If TUPE is proposed, send this model letter template to employee representatives as confirmation of consultation taking place.

TUPE employee representative election results letter
tupe employee representative election results letter