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Flexible working trial period confirmation letter

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Our Flexible Working Trial Period Confirmation Letter template formally confirms the upcoming trial period, outlining expectations and terms for the flexible work arrangement.

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How long to understand and implement this letter?
5 mins
Word count
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What is a Flexible working trial period confirmation letter?

This template serves to officially confirm the upcoming commencement of a flexible working trial period.

It outlines the agreed terms, start date, and expectations.

The purpose is to ensure clear communication, set the foundation for the trial, and provide a reference point for both the employee and the employer as they embark on this flexible working arrangement.

Best practice timescale for this to be issued
When should this letter be issued?
As soon as possible after a decision is made
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdiction
In which jurisdiction can this letter be used?
Great Britain & NI (United Kingdom)

Flexible working trial period confirmation [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Confirmation of flexible working trial period

Following [our meeting/the appeal hearing] on [date] to discuss your request for flexible working, I can confirm that we have agreed to the changes detailed below on a temporary trial basis. The trial period will begin on [date] and end on [date]. I will arrange a meeting with you shortly before the end of the trial period to discuss whether or not it is possible to make the changes permanent.

The organisation has agreed to the following changes to your contract of employment on a trial basis:

[Details of changes to be made on a trial basis including, for example, the number of working hours, what days or times will be worked or when the employee will be allowed to work at home.]

It is important to understand that the above working pattern is, at this stage, agreed as a temptorary variation to the terms and conditions of your contract, and the organisation reserves the right, at the end of the trial period, to require you to revert to your previous contract terms.

It is also important to note that your flexible working request will not proceed further until the completion of your trial period, which will end on [date].

Although we will endeavour to grant your request for flexible working on a permanent basis if it is at all possible, it is first necessary to consider the effects of your proposal on the organisation, the work of your department and your colleagues. The trial period will enable us to establish these effects. In the meantime, we cannot guarantee that the organisation will agree to continue the new arrangements beyond the end of the trial period.

Please sign the duplicate of this letter and return it to me to indicate that you have read, understood and accepted its contents. 

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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£ 9

Get much more with our
Flexible and hybrid working template toolkit:

In which communication or process sequence does this template belong?

Previous step
Flexible working policy

Our Flexible Working Policy outlines guidelines for employees seeking alternative work arrangements, fostering work-life balance and productivity.

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Flexible working trial period confirmation letter template
Next step
Flexible working request acceptance letter template

Use this model letter to provide an employee with formal acceptance of their flexible working request.

Flexible working trial period confirmation letter
flexible working trial period confirmation letter