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Apprentice progress review form

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Our Apprentice Progress Review Form Template streamlines tracking, feedback, and development, ensuring apprentices' growth and success.

A model form used to capture the progress and development of an apprentice, including a review of attendance, training plan, quality of work and behaviour.

Reading time
How long to understand and implement this form?
10 mins
Word count
How many words in this form?
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What is an Apprentice progress review form?

The employer should aim to hold progress review meetings with the apprentice on a regular basis, ideally quarterly, but they may need to be at shorter intervals early on and adjusted as the apprenticeship progresses.

Use these progress reviews to encourage collaboration and to set out what is required of the employer to play an active role in helping their apprentice to develop the knowledge, skills and behaviours required of them to be successful.

Best practice timescale for this to be issued
When should this form be issued?
Completed duirng the progress review meeting
Issued by who, to whom
Who should issue this form, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this form be used?
Great Britain & NI (United Kingdom), Worldwide

How can I ensure that this formis executed effectively?

Step Description Responsibility Timing
1 Schedule a progress review meeting with the apprentice. Supervisor/Manager Before meeting date
2 Review the apprentice's performance, skills, and development. Supervisor/Manager During the meeting
3 Use the Apprentice Progress Review Form to guide the discussion and document the review. Supervisor/Manager During the meeting
4 Set clear objectives and provide constructive feedback on strengths and areas for improvement. Supervisor/Manager During the meeting
5 Discuss the apprentice's goals, training, and any necessary adjustments. Supervisor/Manager During the meeting

What legislation and best practice guidelines have been taken into account in the development of this template?

United Kingdom
  • Discrimination: The employer must ensure that the progress review process does not discriminate against the apprentice based on any protected characteristics, such as age, disability, gender, race, religion, or sexual orientation. The employer should ensure that the review process is fair and objective and that all apprentices are treated equally.

  • Health and Safety: The employer must ensure that the review process is conducted in a safe and healthy environment, and that any risks are identified and addressed. The employer should also ensure that the apprentice has received adequate training and instruction on any tools or equipment used during the review process.

  • Data Protection: The employer must comply with data protection laws, including the General Data Protection Regulation (GDPR), when collecting, storing, and processing personal data about the apprentice during the review process. The employer should obtain the apprentice's consent to collect and process their personal data and ensure that it is only used for the purpose of the review.

  • Confidentiality: The employer must ensure that any information shared during the review process is kept confidential and only disclosed to those who have a legitimate need to know. The employer should obtain the apprentice's consent before sharing any sensitive or confidential information about them.

  • Apprenticeship Standards: The employer must ensure that the review process complies with the apprenticeship standards set out by the relevant industry sector or professional body. The review should assess the apprentice's progress against the agreed standards and identify any areas where further training or support is required.

Other territories

Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.

Apprentice progress review

Apprentice name:  
Line manager name:  
Mentor name:  
Review date:  


  Excellent Satisfactory Concerning Comments

Attendance (work and college)


  • Has there been any authorised or unauthorised absence?

Progress against training and development plan


  • Has the apprentice undertaken the tasks set in the previous review (if applicable)?
  • Have they had the opportunity to undertake the learning and skills development identified?
  • Is evidence supplied to an adequate standard?
  • Have they undertaken any training required, and if not why not?
Ability to manage work and study        

Quality of work


  • Are they willing to learn from colleagues?
  • Do they have a positive attitude and pride in their work?
  • Are they able to make good decisions within the time frame of the tasks?
  • Do they show respect and empathy when dealing with others?



  • Does the apprentice have a safety-first mind-set?

Behaviour against Company values


  • Has the apprentice integrated well with their colleagues?
  • Are the happy and comfortable with their working environment?

Further comments

What can be done to support the apprentice?  


Apprentice signature:   Line manager signature:   Mentor signature:  
Date:   Date:   Date:  

Version: [1.0]

Issue date: [date]

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