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Intended unauthorised absence letter

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Used if an employee has requested annual or other special unpaid leave, has had their request declined for legitimate business reasons but has stated that they intend to take the period of leave anyway.

This letter is recommended to be issued to the employee before the period of intended unauthorised absence begins.

Reading time
How long to understand and implement this letter?
5 mins
Word count
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What is an Intended unauthorised absence letter?

The purpose of this Intended unauthorised absence letter is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Intended unauthorised absence letter, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Intended unauthorised absence [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Intended unauthorised absence

As you know, you requested [annual/special unpaid] leave from [date] to [date]. You will be aware that the Company declined your request because [give reasons].

It has now come to our attention that you have indicated to [name(s)] that you intend to take leave anyway between the above dates, regardless of the fact that this has clearly not been authorised. In the circumstances, we must advise you that not only will you not be paid for this leave but also that it will constitute unauthorised absence. Unauthorised absence is a serious disciplinary offence amounting to potential gross misconduct. As such, we must warn you that if you do take this period of leave, you will be subject to disciplinary action upon your return and the outcome of a disciplinary hearing could result in your summary dismissal from employment.

We do hope that you will now reconsider your position accordingly.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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£ 9

Get much more with our
Absence and attendance template toolkit:
Intended unauthorised absence letter
intended unauthorised absence letter